Responsibilities
Responsible for Sales Invoice Management; and Bills Receivable Management.
Aging analysis for due invoices.
Follow up with commercial sub-division on pending documents related to sales orders.
Follow up with the company on invoice approvals.
Post on the system and reconcile respective customer’s ledgers.
Periodically check bank statements on payment inflows and calculate the deductions and reconciles and inform to line manager.
Calculate VAT, WHT, LC, etc.…as per invoices and agreements requirements
Management Accounting- Transactions Posting, Bank Reconciliation & Fixed Asset Register
Respond to customer queries regarding invoices, payments, and account balances
Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips, and matches invoices.
Verifies invoices for quantity, unit pricing, extensions, and applicable discounts.
Obtains approval from appropriate personnel for payment for miscellaneous invoices.
Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts receivable system.
Maintains alphabetical open invoice file for unpaid invoices.
Forecasting cash payments and anticipating challenges arising from limited cash flow
Ensure and supervise invoice submissions and monitoring of receivables.
Attaches duplicate copies of checks to original invoices, stamps invoices “Paid” and files in permanent records.
Prints, verifies, and maintains accounts receivable voucher reports, open/aging reports, disbursement reports, and journals.
Receives and answers phone calls from vendors or other divisions/sub-divisions regarding the payment status of invoices.
Ensures proper documentation and maintenance of the sub-division’s file management system. Files papers and documents into appropriate sub-division files.
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Interested and qualified candidates should send their CV to: hr@russelsmithgroup.com using the Job Title as the subject of the mail.
Apply via :
hr@russelsmithgroup.com
