Essential Job Responsibilities:
Able to Match, batch and code invoices
Maintaining rigorous controls over transactions to mitigate any fraud risks
Strong background in internal control processes and procedures
Handling confidential information in line with the company’s data security protocols
Investigating and resolving all irregular and unusual transactions
Methodical approach to getting things done
Key Responsibilities:
Perform the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner
Receive and verify invoices and requisitions for goods and services
Verify that transactions comply with financial policies and procedures
Prepare batches of invoices for data entry
Data enter invoices for payment
Process backup reports after data entry
Manage the weekly cheque run
Record all cheques
Prepare vendor cheques for mailing
List all vendor cheques in the log book
Prepare manual cheques as and when required
Maintain listing of accounts payable
Maintain the general ledger
Maintain updated vendor files and file numbers
Print and distribute monthly financial reports
Complete payroll functions in order to ensure staff are paid in an accurate and timely manner
Establish and maintain confidential casual employee files
Calculate salaries and benefits
Verify pay amounts, hours of work, deductions, etc.
Verify coding and obtain signatures
Batch pay sheets for data entry
Data enter of payroll information
Log in and distribute pay cheques
Prepare and remit source deductions and payroll tax
Provide administrative support in order to ensure effective and efficient office operations
Maintain inventory files
Maintain a filing system for all financial documents
Ensure the confidentiality and security of all financial and employee files
Perform other related duties as required
Key Challenges:Meet deadlines associated with a wide variety of people on various issuesQualifications:
Minimum of Bachelor’s degree or Higher National Diploma in Accounting or other related courses.
Minimum 3 years’ accounts payable or general accounting experience
Proficient in data entry and management
Knowledge of relevant accounting software
Knowledge of general accounting procedures
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