Purpose of Job
The Finance Unit is responsible for the timely, complete and accurate registration of transactions in the accounting system of KNCV Nigeria and related legal entities and for reporting to internal and external stakeholders. Furthermore, the Unit develops and supports the financial management system by operating an effective and efficient planning and control cycle, by designing and maintaining the administrative workflows and internal control procedures and by implementing and maintaining relevant IT applications.
The Account Officer keeps accurate, complete and update office records for KNCV country office, and assists the Finance manager with monitoring of the balance sheet and the supply of relevant information to internal stakeholders. The Account officer also provide general support to the senior accountant at the central office in Abuja.
The Account Officer – Akwa-Ibom Reports technically to the Senior Account and Finance Officer while reporting to the Senior Program Manager for administrative and operations functions within the Akwa-Ibom cluster.
Duties and Responsibilities
Checks and assigns codes to all financial documents
Enters all financial documents into the accounting system
Prepare and process payments in the banking system
Monitor all advance accounts and reports outstanding balances to Abuja office on a regular basis
Ensure that all project incurred expenses are timely paid, documented and filed
Assist in the annual audit process and related activities
Maintains inventory list of all KNCV Nigeria Assets
Oversee procurement process on regional level
Reconcile bank statements with organizational accounts.
Maintain accurate and up-to-date financial records
Process payments and ensure proper documentation.
Process vendor payments and manage accounts payable.
Ensure timely settlement of financial obligations.
Ensure compliance with internal financial policies and donor regulations.
Support internal and external audit processes
Track monthly expenses at the cluster level using the approved state implementation plan (SIP)
Provide a schedule of balance sheet specifications relating to the cluster at the end of the month
Develops and maintains an effective professional relationship with KNCV’s Nigeria local banking institutions.
Ensures compliance with all US Government (USG) and KNCV Nigeria financial management and accounting policies and regulations
Engages in financial and related tasks as required by the finance manager, Senior Program Manager, Director of finance and operations.
Ensure adherence to all major financial rules and regulations which are described in the KNCV Finance Manual and other appropriate policies.
Perform other additional duties as assigned
Skills and Qualifications
Bachelor’s or Master’s degree in Accounting, Finance, Business Administration or related field.
Possession of ICAN or ACCA is preferable.
At least 5 years of experience in finance management, accounting and working in a project setting is preferable.
Demonstrable experience with accounting and financial reporting in USG supported projects
Knowledge of relevant accounting software systems
Excellent communication and interpersonal skills, approachable and good listener.
Exhibits a high level of accuracy in work, and ability to analyse complex sets of relationships and situations.
Excellent written and verbal English language Ability.
Must be self-starter with the ability to work in a team, dynamic, solid, and open.
Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.
Have a high sense of integrity and transparency.
Ability to manage official information in a confidential manner.
Ability to use multi-task and work well under pressure to meet deadlines.
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