Executive Assistant/Personal Assistant

Location in 3 years

Company Type : N / A

Experience of

Criteria in

Application Deadline Posted: Nov 8, 2018

Nov 15, 2018

Ref: 002/EA’18 Location: Lagos Job Description

Our company is looking for an Executive Assistant/Personal Assistant to be responsible for provision of personal administrative support and assistance to executive staff.
You will be responsible for the preparation and editing of correspondence, communications, presentations and other documents.
You will record ,transcribe and distribute minutes of meetings as well as receive and interact with incoming visitors.
You are to answer and manage incoming calls, interact with external clients of the organization.

Responsibilities

Prepare and edit correspondence, communications, presentations and other documents
Design and maintain databases
Maintain all social media accounts professionally
File and retrieve documents and reference materials
Conduct research, collect and analyse data to prepare reports and documents
Manage and maintain executives’ schedules, appointments and travel arrangements
Arrange and co-ordinate meetings and events
Monitor, screen, respond to and distribute incoming communications
Answer and manage incoming calls
Receive and interact with incoming visitors
Liaise with internal staff at all levels
Interact with external clients
Co-ordinate project-based work
Review operating practices and implement improvements where necessary
Supervise, coach and train lower level staff.

Requirements

Highly proactive
Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
BSc in any related field; additional qualification as personal assistant would be considered an advantage.
usually at least 3years experience providing support at a high level
proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
knowledge of standard office administrative practices and procedures
Must be social media savvy, conversant in current a‎ffairs and world/societal trends and able to intelligently update handles accordingly.
Must be proactive and efficient in anticipating work needs of direct supervisor and addressing those needs ahead of time.
Must be an organized person.
Must be creative in problem solving.