Not specified
Tracking Code: 1140-112 Location: Duty station is Kano with travel as per the need to field offices and working sites. Department: Private Sector Development Position Type: Full-Time/Regular Programme Background
Mafita is a large-scale, six-year youth employment programme operating in Nigeria’s northern states, funded by DFID and implemented by Adam Smith International. Through a combination of innovative skills development and job creation interventions, Mafita will support over 60,000 marginalised young people to find employment or become entrepreneurs by 2021.
Within the above scope, Mafita is mandated to support the economic empowerment of Northern Nigerian women, whose economic disenfranchisement has direct and adverse impacts on the country’s economic prosperity and development at the national, regional and community levels. Through its work, Mafita seeks to support women to access economic resources both directly by supporting women’s entrepreneurship, employment and access to finance, and indirectly by creating a more enabling environment for women.
Areas of Responsibility
Objectives: This position deals with the accounting/financial and administrative/HR matters of the project. The primary purpose of this position is to assure that the project is running smoothly and without disruptions with respect to financial and administrative/HR needs. This position reports to the Senior Finance and Administration and SPM.
Duties: The Finance and Administration/HR Officer together with the existing Finance and Administration/HR Officer will be primarily responsible for supporting the supervisor in all accounting/finance and administration/HR policy, strategy and guidelines, activities and supporting project teams and partners with day to day activities.
Essential Functions and Responsibilities Finance and Administration/HR Officer serves as a representative of ASI, displaying courtesy, tact, consideration, and discretion in all interactions with all consultants, internal staff and contracting partners of ASI. Finance and Administration/HR Officer’s duties include, but are not limited to the following:
Payment processing, Invoice Cycle, fixed assets, budget and budgetary controls, grant management
Checking and preparing vouchers and journal entries in line with project requirements
Maintaining bank transaction/maintaining petty cash book
Maintaining voucher file for bank payment/receipt, journal and others
Field visit for financial monitoring as and when needed
Ensuring IOUs are settled within prescribed time
Disbursing cheques to programme’s vendors and partners
Ensuring deduction at source and advance payment of income Tax and VAT from all kinds of payments and safe keeping of the Tax and VAT challenges
Assisting the Finance and Administration Manager in executing financial activities and in preparing for external audits and works with external auditors
Support the development and implementation of HR initiatives and systems
Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
Create and implement effective onboarding plans
Assist in performance management processes
Support the management of disciplinary and grievance issues
Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
Audit and financial risk management
Any other tasks assigned by the line supervisor
Other Duties and Responsibilities Additional important duties performed occasionally:
Assists in monitoring the expenditure processes in accordance with policy and procedures
Ensures the veracity and authenticity of project’s financial transactions
Supports administration in the procurement process, procurement budget
Manage local welfare issues – social activities such as birthdays, get together, etc.
Monthly circulation of templates for associates
Staff/consultant movement tracker
Maintains integrity and confidentiality of all the financial transactions.
Physical Demands
Field visits play a part in the officer’s activities; as such, it is expected that the officer is willing and able to take part in such activities as and when needed and sometimes with short notice.
Working Conditions and Environment
This will be according to the ASI Staff Manual. Note: These job descriptions can be amended by the Senior Project Manager as needed.
Required Skills The individual must conform to the following qualifications:
Bachelor’s degree in Business Administration/Accounting/Finance or related fields
Computer literate especially advance knowledge in excel is mandatory
Ability to work in a team and to tight deadlines and in a dynamic work environment
Good reporting and analytical skills
Good command over verbal and written communication in English (verbal and written)
Required Experience
At least 4 years of professional experience in a comparable position (banking/audit sector preferred).
Experience of working with local NGOs and INGOs would be an advantage
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