Sep 6, 2018
Category: Others Job Type: Contracts Job Nature: Resident Job Description
Manage the DMD’s Calendar, emails and internal and external contacts
Respond to emails and re-routed phone calls linked to the DMD’s Office
Receive and review letters, correspondences, internal and external documents addressed to the DMD’s office
Consolidate and file letters, correspondences, internal and external documents requiring the DMD’s signature
Manage the DMD’s office expense and Special Advance payments required to manage the office efficiently.
Schedule both internal and external appointments for the DMD
Make all travel arrangements including hotel/vehicle reservations
Manages all Visitors including VIP’s that visits the DMD’s Office.
Obtain all relevant information about all meetings, internal and external events involving the DMD
Regularly update DMD’s office filing system and Meeting Calendar.
Assist with the coordination of the DMD’s internal and external visits
Participates in Uploading documents in the Document Manager & Events Planner (DMEP) SharePoint database
Coordinates and Interfaces with the entities responsible for organising external and internal events requiring the DMD involvement /participation.
Manages the DMD’s domestic staff allowances
Manages the requisition of standard goods and stationery for the department
Ensures DMD’s office equipment are in good working condition and arrange routine maintenance /replacement as necessary.
Serve as the Event Logger
Any other assigned duties related to the Office of the DMD
Job Requirements
This position exists to provide secretarial and administrative services to the Deputy Managing Director
Previous years of relevant experience.
Apply via :
https://www.myjobmag.com/job/103123/confidential-secretary-personal-assistant-to-the-dmd-amaiden-energy-nigeria