Not specified
Purpose / Role
Main purpose of this role is to follow prescribed procedures on processing suppliers invoices for inventory items. It also covers import of inventory items and store equipment.
The Inventory Officer verifies and reviews invoices, and related support documents to ensure its compliance with the company policies and contract terms.
Key Aims and Objectives
To ensure timely posting of invoices.
Prompt intimation about shortage of Materials, materials returned or rejections made, must be communicated so that Debit Notes can be raised on suppliers.
To supervise and participate in monthly physical verification of Stocks for successful inventory management.
To correctly report Bad and Damaged materials.
To Correctly report expired and obsolete stock.
Review best practices that can support continuous process improvements
Prime responsibilities and duties
Reviews invoices with quantities received as per Goods Received note and prices approved as per Purchase order.
Posting of Purchase invoices in ERP based on GRN & Purchase Order on a daily basis.
Ensure that Warehouse, Project, Location and Company dimensions are correctly posted in SAP while posting invoices.
Ensure that Purchase orders and contracts are approved in accordance with the Authority Matrix to help ensure effective internal financial control.
Follow up for original invoices to eliminate the risk of overpayment.
Any anomalies/discrepancies in invoices to be highlighted immediately to Accounts Manager/Head of Finance/ Commissary Manager / Procurement as relevant.
Ensure compliance with applicable Tax Laws such as Zero VAT on drinks / Zero VAT on Basic Food Items etc.
Reconciliation of major vendor accounts like NBC / CHi / Multipro etc.
To follow up with Purchase department for GRN’s, invoices and Packing materials.
Liaise with Maintenance Manager for Diesel invoices, Generator maintenance invoice and Electricity Bills.
To monitor weighted average price of materials in ERP.
Preparation of Landed costs for imported items.
To arrange monthly physical verification of stock items at various locations.
To liaise with commissary staff to resolve stock issues.
To replace Accounts Officer during his vacation.
Other duties
Any other duties and responsibilities that may be assigned from time to time by Accounts Manager or Head of Finance.
Reports:
Monthly Goods Received not yet invoiced Report
Monthly Stock Variance Report
Monthly Purchase Report
Monthly Food cost report
Monthly Cost Control Report
Qualifications Experience / Education Required:
5 years’ experience in the field; preferably QSR (Quick service restaurant)
Proficiency in Excel; Ms Dynamics Navision is an advantage
High Integrity, utmost confidentiality level
Good analytical skills
Detail-oriented with expert knowledge of (GAAP) accounting procedures and financial reporting practices
Previous knowledge of Inventory is a must
Excellent verbal and written communication skills and the ability to summarize and present complex financial data in an organized, concise manner
Independent, mature, self-initiative and possesses positive attitude
Ability to:
Make decisions and exercise sound judgment
Ability to work a flexible schedule based on business needs, which may include evenings, weekends and holidays
Demonstrated self-starter and problem solver with excellent interpersonal skills
Able to work under pressure and tight deadlines and at the same time deliver time results and reports.
Team player and fast worker
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Apply via :
Use the link(s) below to apply on company website. Only qualified candidates will be contacted
https://www.myjobmag.com/readjob/59178/jobs/accounting-jobs-at-eat-n-go-limited