Sep 7, 2018
Terms of Reference for Consultant to Provide Quality Assurance ServicesTo Support the Refurbishment of 40 Health Facilities in Sokoto State, Nigeria September 2018Introduction to SHOWThe Strengthening Health Outcomes for Women and Children (SHOW) Project is a 4.5 year (2016-2020) gender transformative project aimed at increasing the quality, availability, utilization, and accountability of essential Maternal, Newborn, and Child Health (MNCH)/Sexual and Reproductive Health (SRH) services to reduce maternal and child mortality amongst marginalized and vulnerable women, specifically adolescent girls, and their children in targeted regions across five countries (Nigeria, Bangladesh, Ghana, Haiti and Senegal). In Nigeria, SHOW is working in all 23 Local Government Authorities (LGAs) in Sokoto State. The project is aligned with the one functional PHC per ward policy of the Federal and State Ministry of Health.Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministry of Women’s Affairs, and Civil Society Organizations (CSOs) which includes Planned Parenthood Federation of Nigeria (PPFN), Life helpers Initiative (LHI) and Hikima Community Development Initiative (HCOMDI).Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations; Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS).Strengthening Health Outcomes for Women & Children (SHOW) ProjectTerms of Reference forConsultant to Provide Quality Assurance ServicesTo Support the Refurbishment of 40 Health Facilities in Sokoto State, NigeriaAugust 2018Introduction to SHOWThe Strengthening Health Outcomes for Women and Children (SHOW) Project is a 4.5 year (2016-2020) gender transformative project aimed at increasing the quality, availability, utilization, and accountability of essential Maternal, Newborn, and Child Health (MNCH)/Sexual and Reproductive Health (SRH) services to reduce maternal and child mortality amongst marginalized and vulnerable women, specifically adolescent girls, and their children in targeted regions across five countries (Nigeria, Bangladesh, Ghana, Haiti and Senegal). In Nigeria, SHOW is working in all 23 Local Government Authorities (LGAs) in Sokoto State. The project is aligned with the one functional PHC per ward policy of the Federal and State Ministry of Health.Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministry of Women’s Affairs, and Civil Society Organizations (CSOs) which includes Planned Parenthood Federation of Nigeria (PPFN), Life helpers Initiative (LHI) and Hikima Community Development Initiative (HCOMDI).Plan International Canada is implementing SHOW in partnership with Plan International Nigeria, the Federal and State Ministries of Health, Ministries of Women’s Affairs, and Civil Society Organizations; Planned Parenthood Federation of Nigeria (PPFN) and Community initiative for the Promotion of Health and Education Sectors (CIPHRESS)
Purpose of the Assignment: support for non-structural refurbishment of 40 health facilitiesAs part of the processes for ensuring realization of the intermediate outcomes, SHOW will include the refurbishment of up to 40 health care facilities in Sokoto State across three zonesas distributed below:Zone LGANo of HealthFacilitiesCENTRAL ZONEBinji 2Gudu 2Kware 2Silame 1Sokoto North 1Tangaza 1Wamakko 1EASTERN ZONEGada 2Goronyo 2Gwadabawa 2Illela 2Isa 2Rabah 2Sabon-Birni 2Wurno 1SOUTHERN ZONEBodinga 2Dange-Shuni 3Kebbe 2Shagari 2Tambuwal 2Tureta 2Yabo 2In late 2017, SHOW carried out a Health Facility Condition Survey that surveyed the general infrastructural status of the targeted health facilities (walls, roof, floors, painting, ceilings, windows, doors, etc.). The findings will be made available to the successful applicant to assist with the preparation of this assignment together with a detailed list of the facilities to be renovated.
Anticipated refurbishments in health facilities will focus on non-structural construction activities or repairs that do not affect the structural integrity of a structural element of a building. These
can include activities such as painting or plastering of floors, walls and ceilings, privacy dividers, new floors, replacing windows and doors without changing the structure, etc.
It is important to note that this planned refurbishments will not include structural construction activities. Such activities include: water supply and sanitation facilities such as
latrines, wells, water points, water storage tanks and water distribution systems; solar panels; new construction (erection of an entirely new structure, whether or not the site on which it was
built was previously occupied); restoration or repairs by which at least one dwelling or other structure is effectively reinstated and where substantial parts of the existing structure are used;
extension (the enlargement of buildings by which space is added); and, conversion (structural changes carried out within a building).
To this end, Plan International Nigeria seeks a consultant to provide quality assurance services to support the refurbishment of up to 40 assisted health facilities in line with laws, regulations
and policies of the Federal Republic of Nigeria, Bauchi State, Global Affairs Canada and Plan International.
3. Assignment Objectives and Expected DeliverablesThe assignment objectives and expected deliverables for the consultant are:a. To provide quality assurance services
Prepare and implement a quality assurance plan to ensure engaged contractors undertake their respective refurbishment assignments per contract, design
specifications and quality.
Facilitate an orientation session for engaged contractors to ensure they fully understand their respective assignments, contract documents, and other compliance expectations.
Conduct regular monitoring and supervision of the contractors at all 40 health facilities.
Review regular progress updates submitted by engaged contractors to ensure contract implementation is done in conformity with agreed upon design, quality and cost.
Prepare and submit regular progress reports on implementation and performance status of engaged contractors.
Participate in the review and certification of claims for payments to contractors.
Prepared final certificate of completion report for each engaged contractor.
Produce a final quality assurance report in line with agreed template including pre & post- refurbishment pictures from all 40 health facilities.
Provide technical clarity and advice in all discussions between Plan International Nigeria and engaged contractors.
Perform any other duties as may be discussed and agreed with Plan International
Nigeria.
Provide Plan International Nigeria with list and copy of applicable national regulations that must be followed, permits that must be obtained. Examples include: environmental
regulations, WASH guidelines, health centre minimum standards
Deliverables:
Provide a report that contains the following information (a detailed template with instructions will be provided):
Quality control and monitoring plan for construction:
The plan shall set out the various steps, control measures put in place during construction activities, building code used, survey/location documents, land
related documents and environmental aspects.
ReportingThe consultant will report directly to SHOW National Program Manager based in Sokoto under supervision from Plan International Nigeria’s Head of Health Programs based in Abuja.Methodology
Review and discussion on all relevant policies, guidelines, laws and regulations with Plan International Nigeria, Plan International Canada and various stakeholders as applicable.
Agreement on a quality assurance process and understanding of non-structural works with Plan International Nigeria and Plan International Canada based on donor
requirements.
Site monitoring visits.
Documentation and reporting.
Indicative Assignment Timeframe and Key MilestonesThe main tasks and expected timeframe of for this assignment (anticipated duration: 5 months) are summarized in the following table:Quantity Assurance Services- Main Tasks Expected Time Frame 1 st Sept ‘18 – 31 st Jan 2019 (5- months)Review and discussions with Plan International Nigeria and Plan international Canada.18 th and 19 th Sept 2018Within 1 week of start of assignment.b. Prepare a quality assurance plan (including a monitoring/supervisory schedule) to ensure engagedcontractors undertake their respective refurbishment assignments per contract, design specifications and quality. The quality assurance plan will include the engagement and support provided to a 4-person Quality Assurance Committee (QAC) which will have been pre-established at each assisted health facility. QAC members will include: the health facility’s Officer-in-Charge, WDC representative, 100 Women’s Group representative, and LGA representative.24 th to 27 th Sept 2018 Within 2 week of start of assignment.c. Facilitate an orientation session (in Sokoto) for engaged contractors to ensure they fully understand their respectiveassignments, contract documents, and other compliance expectations.3 rd and 4 th Oct 2018 Within 3 weeks of start of assignment.d. Regular quality assurance monitoring and supervisory visits to up to 40 health facility worksites; this includes activeengagement with each health facility’s QAC.1st Oct – 31 st Dec 2018e. Prepare and submit weekly progress reports on implementation and performance status of engaged contractors.5 th to 31 st Oct 2018Starting 1 st Oct 2018Sign-off of all Certificate of Completion for each individual health facility (to be done in consultation with the QAC).All by 31 st Dec 2018Preparation and sign-off of all final overall Certificate of Completion for each contractorAll by 31 st Dec 2018Submission of final quality assurance report with pre and post refurbishment pictures for all assisted health facilities (up to 40 sites)
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A completed application should contain the following:Each application will be scored on both technical and financial aspects weighted at 70% and 30% respectively.Complete applications should be submitted electronically to: Nigeria.consultant@Plan- international.org with subject line: ”SHOW Health Facility Refurbishment ConsultantApplication.”Deadline for submission of all applications: 7 th September,2018 by 5.00pmETHICS AND CHILD PROTECTIONPlan International Nigeria places a high premium on CHILD PROTECTION issues in all its working relationships with its partners and associates and mandates all its workingpartners and associates to adhere to its CHILD PROTECTION Policy.As such, the activity must ensure appropriate, safe, non-discriminatory participation; a process of free and un-coerced consent and withdrawal; confidentiality and anonymityof participants. Consultants are required to provide a statement within their proposal on how they will ensure ethics and child protection in the development process. This must also includeconsideration of any risks related to the activity and how these will be mitigated.VALUES OF PLAN INTERNATIONAL:You confirm you are familiar and committed to the following values of Plan International NigeriaThe best Interest of the Child: Strive to always act in the best interests of the child.Human rights: Respect child rights and human rights and we believe in everyone’s innate and inalienable dignity as human beings regardless of age, gender, race, ethnicity, religion, class or disability.Honesty and Transparency: We are ethical, honest, transparent, and place a high value on integrity.Empowerment: Create the conditions in our work, in our activities and in our organization for personal empowerment, especially of children and the most marginalized.Partnership: Acknowledge that we cannot solve problems of poverty alone but only through teamwork and mutual partnerships.Accountability: We are accountable to all of our stakeholders in communication, finances, performance measures, and results and strive for effectiveness, sustainability,and efficiency in everything we do. We adhere to recognized international standards.Learning and Improvement: We strive for continuous learning and improvement. We listen to new ideas and encourage entrepreneurial activities, innovation, creativity, andchange.Disclosure of Information/Child ProtectionIt is understood and agreed that the Consultant(s) shall, during and after the effective period of the contract, treat as confidential and not divulge, unless authorized in writing by PlanInternational Nigeria, any information obtained in the course of the performance of the Contract.Information will be made available for the consultants on a needtoknow basis. Any necessary field visits must be budgeted for in your proposal. Plan International Nigeria staff under thecoordination of the National Program Manager will support the consultant in facilitating all necessary engagements required by the Consultant. The selected consultant will commit torespect Plan International’s Child Protection Policy to prevent any harm from participating children and youth.ANTI – CORRUPTIONThe Consultant and partners declares and guarantees that no offer, gift or payment, consideration or benefit of any kind, which constitutes an illegal or corrupt practice, hasbeen or will be made to anyone by the Consultant either directly or indirectly, as an inducement or reward for the award or execution of this agreement.The Consultant declares and guarantees that neither Consultant, nor partners or associates, temporary nor permanent, would be involved in the implementation of this agreement:a) Have been convicted during a period of three (3) years prior to the submission oftheir proposals for this project, by a court of law in Nigeria or in any other jurisdiction for an offence involving bribery or corruptionb) Are under sanction, for an offence involving bribery or corruption, imposed by a government, a governmental organization or a development organization providing development assistanceANTI – TERRORISMThe Consultant or partners declares and guarantees that the funds provided by Plan International Nigeria for the service shall not be knowingly be used to benefit terroristgroups as defined in the criminal code of Nigeria or individual members of those groups or for terrorist activities either directly or indirectlyWHISTLE BLOWER POLICYPlan International Nigeria has a Code of Conduct including a Whistle Blower Policy (attached) and enjoins its entire staff and associates to “whistle blow” (raise legitimateconcerns about violation of the Code of Conduct without fear of recrimination in the course of their engagement with Plan International Nigeria).
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