Description:
Responsible for the maintenance and repair of all company vehicles.
Implements and monitors a preventative maintenance program to assure cost effective maintenance and a scheduled maintenance program to provide maintenance by manufacturers specifications.
Maintains a complete inventory system through recording of all expenditures and income of each vehicle, maintenance equipment, fuel, repair parts, supplies, etc.
Monitors user departments by analysis of vehicle.
Enforces safety practices and procedures and ensures drivers receive appropriate safety training.
Supervises all Fleet Services employees.
Assists in the development of the Fleet Services budget to include a review of past year expenses and income; adjusts and administers all Fleet Service purchases, including parts.
Assists departments with the specifications for vehicles to be used for various functions within the company.
Arrange for the delivery of SPS to specific locations as instructed.
Insure that all vehicles owned by the company are licensed and registered as required by Local, State and Federal government.
Performs troubleshoots on vehicles when need arises.
Examines reports for accuracy on each vehicle serviced or repaired; writes reports on vehicles serviced or repaired.
Makes monthly report on the current state of the vehicles owned by the company.
Checks all repair work performed by servicing company for completeness. This includes physical inspections and road tests before vehicle is turned back to the company.
Fleet Officer’s Requirements
Three (3) years previous experience as fleet officer or related position.
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
Excellent verbal and written communication skills
Ability to analyze problems and strategize for better solutions
Ability to train other personnel with respect to a variety of mechanical techniques, safety practices, policies and procedures, and other operational requirements.
Knowledge of cost accounting as it pertains to Fleet vehicles and maintenance costs.
Knowledge of the methods, equipment, and materials used in servicing automobiles.
Ability to multitask, prioritize, and manage time efficiently.
Skill in communicating effectively both orally and in writing.
Strong problem resolution skills Skill in evaluation of personnel in the accomplishment of goals and objectives and demonstrated ability to mange priorities and workloads.
Fleet Officer’s KPIAbility to multitask, prioritize, and manage time efficiently.Cost
Average cost of owned fleet, per vehicle
Average cost of leased fleet, per vehicle
Average operating cost per mile
Average fixed cost per mile
Average overall cost per vehicle
Inventory
Net Fleet inventory change, year over year
Total number of fleet vehicle acquisitions
Average age of the fleet
UtilizationAverage kilometer per vehicle annuallyFuel
Total number of liters monthly
Average kilometer per liters
Compliance with Legal Requirements and/or Agency Policy
Periodically renewal of vehicle papers.
Percentage of driver’s noncompliance.
Safety
Percentage of the Fleet Due/Overdue for Replacement
Percentage of the Fleet Due/Overdue for Preventative Maintenance
Accidents
Accidents per million kilometers
Average repair cost per accident
Total cost for all accidents
Money recovered from insurance
Lost Time due to accidents
Percentage of accidents with injuries
Percentage of accidents with fatalities
Percentage of one-vehicle accidents
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