Job ID: 13-9996 Location: Abuja Reports To: Inventory Specialist Specific Responsibilities
Preparing Delivery Acknowledgements and Service Completion Certificates;
Posting Internal Requisition on the Quick Books Software;
Receiving items from vendors into the store, post same on the QuickBooks and update the inventory records;
Issuing items (by use of internal requisition) and update the respective inventory record;
Tracking usages of stock supplies and curtail/report any incidence of abuse;
Updating inventory control records on QuickBooks Software;
Preparing Asset transfer documents;
Preparing Charge-Back by Project report on monthly basis;
Assisting in inventory stock count/reconciliation;
Assist in the proper coding, labeling and branding of MSH Assets and equipment;
Ensuring the stock level of materials does not fall below the predetermine level for continuous availability
Assisting in arranging critical office equipment required for day to day functions;
Assisting in office maintenance by supervising MSH’s contracted technicians;
In the absence of the Operations Assistant, assist in receiving bills from statutory bodies and filing same;
Assisting the Operations Assistant in sending hotel bills to finance for payment
Performing other duties assigned to me.
Office / Facility Maintenance:
Engaging MSH Contracted technicians (Electrician, Plumber or Carpenter as the case may be) for routine office maintenance and repairs;
Ensuring that all electrical appliances and sockets are switched off at the close of each business day;
Assisting in the smooth operation of the office 250kva generator by entering daily generator operations in the office generator log book;
Preparing Purchase Request forms for the procurement of office and/or maintenance materials and for the engagement of service rendering vendors.
Shorting down of the office generator.
Qualifications and Experience
Minimum of one years’ experience in admin position with a Non-Governmental Organization
University Degree in Accounting or equivalent certification from a Business Technical School.
Experience as an Adimin statff or understanding of key aspects of facility management.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
Familiarity with the PEPFAR or interest in learning about public health issues
Excellent writing and communication skillsAbility to work independently and as part of a team
Strong organizational skills and ability to handle multitask
Ability to respond to new challenges in a flexible and thoughtful manner
Apply via :
jobs-msh.icims.com