Overall Responsibilities:The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports. The FAO ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems. He/ she also manages the budget for the state field office/project, develops and implements HKI financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.Specific Responsibilities:
The Finance and Admin Officer will oversee the operations and finances of the state office.
Review activity requests and prepare bank vouchers for payments
Track cash flow and compile retirement receipts and review
Enter payments and retirements into financial accounting software on daily basis using Quick-Book
Reconcile all bank account monthly against bank statement and submit to FM for review
Manages petty cash reconciliation
Preparation of office running budget
Check matching expenses for compliance with donor regulations.
Monitor donor budget and prepare all necessary donor reports and submit to Finance Manager for review and approval.
Assist with month end reporting package
Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s).
Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
Assist technical staff to develop and manage monthly and quarterly activity budgets.
Implement financial and internal control policies and procedures
Process supplier invoices
Ensure transactions are properly recorded and entered into HKI Quick books
Maintain financial files and records
Maintain the assets register
Submit staff time sheets for payroll processing
Required Qualifications and Experience:
University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA preferred.
Strong numeric skills and attention to detail and quality
Minimum 4 years’ management experience
Experience with USAID/DFID funded project
Proficiency in Microsoft Office Programs, especially Excel spreadsheets
Ability to use accounting software (i.e. QuickBooks)
Demonstrate good judgment and sound financial “common sense”
Ability to create and monitor budgets
Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
Advanced written and verbal proficiency in English including business terminology.
Excellent communication, interpersonal and organizational skills
Ability to work in a team-oriented environment while maintaining an individual workload
Logical and flexible approach to solving problems, especially when working under pressure
Monitoring/assessing performance to make improvements or take corrective action
A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the HKI’s values
Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
Monitoring/assessing performance to make improvements or take corrective action
Good communication and interpersonal skills
Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage;
Commitment to accuracy and attention to detail
Excellent interpersonal skills and ability to relate to people at all levels internally and externally
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Good standard of IT including experience of using MS Office
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines.
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Interested candidates should apply by sending their application along with a suitability statement to nigeria.recruitment@hki.orgPlease note that submission of application closes on Friday, 20th April 2018 5:30 p.m.Indicate the title of the position and location as the subject of the email.
Apply via :
nigeria.recruitment@hki.org