Role Purpose
The Procurement Officer is responsible for managing Procurement processes to ensure effective, transparent and accountable support to the Save the Children programs in Borno State
Under the supervision of the Logistics Coordinator to ensure adequate consideration for coordination of supplies deliveries and planning of program implementation
Provide technical advice and guidance to program/support teams on procurement of goods and services and on best procurement practices. Anticipate procurement bottlenecks and resolve them ahead of issues.
Key Areas of Accountability Procurement and Supply:
Implement procurement as per approved Save the Children International guidelines, procedures and forms.
Check the availability and prices of requested items in the local market; liaise with Country office if procurement must be conducted there.
Maintain and regularly update the price list.
Maintain and regularly update current supplier database.
Maintain, keep up-to-date and share a weekly procurement tracker, showing the current status of the requested items and the date which they are expected to be supplied to the projects
Organize collections of required numbers of quotes for all relevant procurements
Advises the Budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and documents the decision making process.
Drafts POs according to Procurement committees proceedings for Review of relevant manager and submits for Budget holder approval
Collate all payment file and submit to LM for check before submission to Budget holder and finance payment
Prepare monthly summary reports on the procurement, identifying problems in operations and solutions proposed.
Oversee all arrangements for meetings and conferences as required, ensuring these are delivered to a high quality and cost effectively
Line manage all procurement assistants under supervision of the position by managing performance on an on-going basis
Manage suppliers relationship up to delivery of goods / completion of service
Follows up with Finance office on outstanding payments files. In liaison with the Senior Logistics Manager, Trouble-shoot file incompleteness and/or inconsistencies.
Maintains and keep up-to-date a hard documentation filling system for procurement files allowing easy reference for audit purpose.
Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager in line with job description and capacity development plan.
Reports:
Maintain all Procurement files in an organized, accurate and up to date manner
Produce weekly procurement tracker and send to programs and management teams at field level.
Generate any other procurement related reports upon request (item category/ donor / time / budget based).
Skills & Experience Administrative & General Skills:
Level of Education – Bachelor’s Degree in Logistics and Supply Chain Management, Business Administration, Accounting or related field
Professional international certification in procurement or logistics (e.g. CIPS, CILT) an added advantage
Communication & Interpersonal Skill Level – Excellent
Language Requirements – English & Hausa – Excellent
Level of IT literacy Required – (Word, Excel, Powerpoint, Email system, Internet browsing) – Excellent
Experience Expectations:
Minimum of 2 years post NYSC experience
Desired Number of Years Prior Experience in a Similar Role – 3 years
Experience in procurement and logistics with INGO: Minimum 2 years
Experience in a relatively insecure field based environment
Experience working with Save the children.
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary.
Note
Apply via :
savethechildrenng.simplicant.com
