Functional Area ProgrammesReports toEmergency Response ManagerLocation Maiduguri (withfrequent travel toMubi & Abuja)Travel required FrequentEffective Date March 2018 Grade EROLE PURPOSE
The purpose of this role is to support the international Emergency Response Manager (ERM) who is leading the emergency response work of Plan International Nigeria in the North East. The role will
particularly be responsible for operational activities including dealing with issues of Finance, Human resources Admin and logistics.
The ERM is covering a variety of different tasks, which includes among others overseeing the development and implementation of the Emergency Response Plan (incl. project implementation of
different projects with different institutional donors and National Offices), maintaining the emergency master budget, ensure the regular development of Sitreps, representing the organisation at various
clusters, working groups and towards external as well as internal (i.e Regional Office, IH, Lake Chad Basin Unit) humanitarian actors, being the overall line manager for the whole emergency response team
which is spread across three locations (Abuja, Maiduguri and Mubi).
To ensure that all these tasks can be appropriately addressed by the ERM, he/she will need to be able to delegate certain management authority and tasks to the Deputy ERM to ensure continuity and regular
oversight and support to the emergency response team. Furthermore, it is key that in the absence of the ERM, no gap in terms of decision making regarding the response actions as well as continuousmanagement support to the response team is occurring.
ACCOUNTABILITIES
Emergency Response Programme Management
Provide leadership on humanitarian response operational issues – including dealing interfacing with finance, coordinating with HR and overseeing the Admin and logistics team and any other operational
tasks as agreed with the ERM.
Regular monitoring of project implementation status in terms of expenditures and activity implementation progress).
In absence of the ERM (i.e. due to leave, illness, other tasks) represents the emergency response team of Plan Int. Nigeria both internally and externally and therefore will act as Officer in Charge
(OiC) including all related authority which is required to be the OiC.
Jointly reviewing and revising where required with the ERM and the Plan Nigeria CMT the emergency response plan.
Support program teams in implementation of emergency response programs, including support for start-up of new grants as well as during implementation and tracking of qualitative and timely
implementation
Support program teams with operational challenges by working closely with the logistics and admin department
Support program teams in tracking expenditures and by reviewing financial reports.
Information and Co-ordination
Representing Plan International at all relevant external and internal meetings with humanitarian actors in the absence of the ERM
Support the coordination and interlinkage of existing projects with new projects to ensure coherence by providing pro-actively as well as per request information to the Lake Chad Programme
Coordinator, regional DRM team as well as colleagues of the national offices (NOs) within the Plan Federation..
Participate in the lake Chad Programme NO/CO calls including updates on the emergency situation and response programme of Plan Nigeria
Capacity Building
Provide orientation and guidance on key processes in developing and implementing emergency response projects and proposals to the colleagues of Plan Nigeria.
Ensure that new project designs are informed by needs assessments and contextual analysis
Orient the emergency response team members on the use and concept of relevant human.
Standards like SPHERE, CHS, INEE and CPMS
Log-frame approach and application
Linking CO emergency response team members to DRM related training opportunities
Support project teams to enhance local PNGO capacity on organizational development, PCM and donor compliance
Resource Mobilisation for follow up and new DRM grants
Close collaboration with Business Development Advisor and CO Resource Mobilization Advisor at one side and technical specialist to ensure that proposal/project development is coordinated and well
informed from a technical/programmatic point of view
Support BDA and ERM in identifying potential extension/follow up intervention sectors through enhanced donor engagement
Ensure that new intervention ideas are in line with overall Lake Chad and Plan Nigeria emergency programme and donor priorities.
Support ERM and BDM regarding project presentations to COs, NOs & donors to enhance resource mobilization.
Security
Work closely with ERM and Security Advisor to monitor the security situation and to keep staff informed on new developments
Support staff to implement safety and security measures
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the
policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and
understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in
accordance with the appropriate procedures.
KEY RELATIONSHIPSInternal:
ERM of Plan International Nigeria
Country Director of Plan International Nigeria
Head of Programmes of Plan Int. Nigeria
Lake Chad Programme Coordinator and Lake Chad Business Development Manager
Various departments within Plan International Nigeria (HR, Finance, Admin., Programmes etc.)
All members of the emergency response team (incl. technical specialists, field coordinators, emergency admin., emergency project managers)
Regional DRM Manager and DRM Programme Specialist of Plan WARO (West Africa Regional Office)
DRM/ERMs of Plan International in Niger and Cameroon, other members of the Emergency
Response country teams where required, EiE and CPIE Specialists in WARO and International
Headquarters (IH) and the Country Education and Protection teams as appropriate
Representatives of the NOs who collaborate with the CO on DRM projects in Nigeria
External:
Other agencies and stakeholders related to the programme – national and state government,
relevant UN system, International NGOs, Local partners and communities.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE[This section details the skills, knowledge and expertise the postholder will be required to demonstrate indoing the job well.This should include clear levels of technical expertise and skills that support our work at national,international, and global level.]Essential
At least 5 years professional experience of coordinating/implementing humanitarian projects with at
least 3 years of coordination/management role at programme level.
Fluency in English in writing and speaking (mandatory)
Demonstrable experience in coordinating and/or implementing related emergency projects funded
through international donors (i.e. SIDA, ECHO, USAID, DFID, GFFO)
Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
Demonstrable experience in direct supervision and line management of project staff
Demonstrable experience of organizational representation and engagement with humanitarian donors
General knowledge and understanding of INEE and CPIE minimum standards, Core Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and other relevant
international standards for humanitarian response.
Ability to work independently and as a team player who demonstrates leadership and is able to guide local and international staff if required and also able to work with disaster affected
communities in a sensitive and participatory manner.
Well-developed written and oral communication skills. This includes effective negotiation and representation skills.
Well organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills
Works with trustworthiness and integrity and has a clear commitment to Plan's core values and humanitarian principles
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all
children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENTTypical office environment with travels to project sites
LEVEL OF CONTACT WITH CHILDRENMid contact: Occasional interaction with children
go to method of application »
To view the Job Description, open the link per position, submit a CV and a comprehensive cover letter setting your reasons for applying for the post and outline qualifications, experience, knowledge and skills that youfeel you can bring to the role to: Nigeria.Recruitment@plan-international.org Indicate the job title and location as subject of the mail, only shortlisted candidates will be contacted.Plan International Nigeria is an equal opportunity employer ad does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to preventchildren from all forms of abuse. Women are encouraged to apply.
Apply via :
Nigeria.Recruitment@plan-international.org
