Job ID: 13-9973 Reports To: Inventory Specialist Grade: C Overview
The Admin Assistant (AA) will be responsible for ensuring the smooth operations of technical efforts by providing logistical support.
She or he will assist Inventory Specialist and senior managers to coordinate project activities.
The AA is aware of, and adheres to, MSH’s procurement integrity standards in all activities.
She or he will be responsible for working with other staff from the headquarters and/ or partner organizations to coordinate technical assistance.
Specific Responsibilities
Receipt of orders into the store
Prepares Delivery Acknowledgement (DA) and Service Completion Certificates (SCC)
Post Internal Requisitions Delivery Notes (DN)
Assist the Store Attendant in receiving items from vendors and update stock cards
Does support services such as spiral binding and photocopying
Prepares asset transfers
Assist in the arrangement of workshop materials
Contact and supervise artisan for any repairs in the office
Prepares charge-back by projects
Assist in inventory verification exercise
He takes full responsibilities of the Store Assistant when on vacation or leave of absence.
Responsible for on/off of generator and comes over the weekend when there is need
Qualifications and Experience
Minimum of one to three years’ experience in admin position with a Non-Governmental Organization
University Degree in Accounting or equivalent certification from a Business Technical School.
Experience as an Administrative staff or understanding of key aspects of facility management.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
Familiarity with the PEPFAR or interest in learning about public health issues
Excellent writing and communication skills
Ability to work independently and as part of a team
Strong organizational skills and ability to handle multitask
Ability to respond to new challenges in a flexible and thoughtful manner
Apply via :
jobs-msh.icims.com
