Req Id: 54821 Opportunity
Abt Associates seeks an Finance and Administrative Assistant (F&A Assistant) to support a Tuberculosis project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health.
The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas.
In Nigeria, SHOPS Plus will increase the availability of and access to TB services in the private sector by establishing a network of private providers from different cadres (clinicians, PPMVs, community pharmacists (CPs) and labs) to detect, diagnose, and successfully follow up and/or treat TB.
SHOPS Plus will work in the states of Lagos and Kano.
These two large states have high TB burdens as well as a high level of private sector activity.
Key Roles and Responsibilities
Under the supervision of the Kano State coordinator and a dotted line reporting relationship to the F&A Director, the F&A Assistant will provide a full range of financial and administrative support for technical team including:
Verify all supporting documentations and appropriate charge code for all transactions
Prepare monthly Remote Office Vouchers (ROVs) with original receipts, timesheets, all related financial reports etc
Maintain and manage petty cash
Coordinate all logistics (project vehicle movement, fuel consumption, vehicle rentals)
Manage office supplies and oversee office utilities and payments
Manage travel advances and process travel expense reimbursements
Manage consultant agreements, backup documentation and process consultant payments/reimbursements
Assist in budget preparations and monitoring expenses against budget
Assist in preparing financial reconciliation reports according to USAID rules and procedures
Support F&A Director in vendor management and vendor tracking
Support F&A Director and SHOPS Plus team with procurement requests
Assist with banking functions (depositing checks, reviewing monthly statements, etc)
Collect and save/upload supporting financial and administrative documentation to Abt system
Verify the availability of funds and prepare wire request
Maintain office and project inventory list and tag any additional office equipment/furniture according to USAID guidelines.
Other duties, upon request.
Preferred Skills / Prerequisites
Bachelor’s Degree in Finance, Accounting, Business, or other relevant field
At least 4 years professional experience in financial management, accounting, and budgeting, of which at least two years was working for donor-funded project
Familiarity with compliance of USG Cost Accounting standards
Strong organizational and coordination skills such as timely follow-up
Basic knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs), and other USAID operational procedures and policies
Solid practical knowledge of office operations, and MS Office software, including strong Excel spreadsheet skills, Accounting software including Quicken
Demonstrated interpersonal and organizational skills
Fluency in English required.
Minimum Qualifications (4+) years of experience OR the equivalent combination of education and experience
Apply via :
career4.successfactors.com
