Role Summary
The Audit Officer is tasked with enhancing internal control frameworks, performing both scheduled and unannounced audits across various locations, reviewing financial and operational documentation, and upholding adherence to corporate policies and regulatory obligations.
The successful applicant should demonstrate strong self-discipline, a meticulous investigative mindset, and the ability to detect risks, inefficiencies, and operational gaps in a high-pressure retail setting.
Oversee and execute core duties encompassing strategic planning, operational management, and team leadership to drive organizational success. Ensure adherence to company policies while fostering a collaborative and high-performance work environment. Develop and implement initiatives to enhance productivity, efficiency, and employee engagement. Monitor progress, analyze performance metrics, and provide actionable insights to senior leadership. Serve as a primary liaison between departments, facilitating seamless communication and alignment of goals. Maintain compliance with industry regulations and quality standards, mitigating risks where necessary. Cultivate professional development opportunities to empower team members and support career advancement.
Conducts comprehensive evaluations of internal controls and audit processes to ensure adherence to regulatory standards and organizational policies. Reviews financial transactions, operational procedures, and compliance measures to identify risks, inefficiencies, and areas for enhancement. Collaborates with cross-functional teams to assess control effectiveness and recommend corrective actions. Develops and implements audit plans, testing methodologies, and risk mitigation strategies. Maintains detailed documentation of findings, supports management in remediation efforts, and fosters a culture of continuous improvement in governance and risk management.
Perform routine internal audits encompassing all retail locations and corporate headquarters operations.
Conduct a thorough evaluation of existing internal control systems to verify their adequacy and operational effectiveness.
Analyze systems and processes to uncover control deficiencies, operational inefficiencies, and potential risk factors.
Suggest enhancements to bolster financial and operational control frameworks.
Conduct regular station audits as the core function of the role, ensuring compliance with established standards and protocols. This entails systematically evaluating operational performance, safety measures, and adherence to company policies. The incumbent will identify deviations, document findings, and recommend corrective actions to enhance efficiency and mitigate risks. Strong attention to detail, analytical skills, and familiarity with audit methodologies are essential for success in this position.
Conduct both scheduled and unannounced audits at fueling facilities to ensure compliance with established standards and protocols.
Confirm daily sales records, cash receipts, point-of-sale transactions, and bank deposits to ensure accuracy and completeness.
Reconcile fuel sales data with pump measurements, tank dips, and inventory records to ensure accuracy and consistency.
Maintain accurate and thorough documentation for all station transactions and associated supporting records.
Review discrepancies, shortages, and stock or sales variances to identify root causes and ensure accurate record-keeping.
Inventory and asset verification entails conducting comprehensive assessments to ensure precise tracking and management of all organizational assets and stock levels. This role involves systematically reviewing physical inventory against records, identifying discrepancies, and initiating corrective actions to maintain accuracy. Additionally, it requires maintaining detailed documentation of verification processes, updating asset databases, and collaborating with relevant departments to resolve any inconsistencies. Strong attention to detail, analytical skills, and proficiency in inventory management software are essential for success in this position.
Oversee and conduct periodic assessments of fuel inventory levels across various categories, including Petroleum Measurement System data, automotive gasoline oil, dual-purpose kerosene, lubricants, and other related products.
Perform physical inventory counts and reconcile discrepancies with documented records.
Conduct thorough inspections of all station assets, such as pumps, generators, meters, and related equipment, to ensure operational readiness and compliance with established standards.
Identify and document any instances of asset loss, theft, or improper handling to ensure accountability and safeguard organizational resources.
Enforces adherence to regulatory standards and internal policies, ensuring all operational activities align with legal and organizational requirements. Conducts regular audits and assessments to identify compliance gaps and implements corrective measures to mitigate risks. Maintains up-to-date knowledge of evolving laws and industry regulations to provide guidance and training to staff on compliance obligations. Collaborates with cross-functional teams to integrate policy requirements into business processes and fosters a culture of accountability and ethical conduct across the organization.
Ensure unwavering adherence to organizational policies, established procedures, and financial control frameworks.
Ensure strict compliance with established operational protocols at every station.
Maintain accurate documentation and organized filing systems to ensure compliance and accessibility.
Ensure adherence to Health, Safety, and Environment (HSE) standards as well as established operational protocols.
Conduct a thorough examination of financial statements, operational performance metrics, and strategic business activities to identify trends, assess physical health, and evaluate efficiency. Analyze revenue streams, expense structures, and profitability indicators while benchmarking against industry standards and organizational objectives. Present findings through detailed reports, actionable insights, and recommendations to enhance decision-making and drive continuous improvement in financial management and operational effectiveness.
Prepare daily, weekly, and monthly station reports for thorough review to ensure accuracy and compliance with operational standards.
Examine revenue trends, cost patterns, and operational variances to identify key insights and discrepancies.
Monitor cash flow activities and detect any discrepancies or irregularities in financial transactions.
Accurate reporting of financial and operational data must be maintained.
You will be responsible for maintaining accurate and comprehensive reports and documentation in accordance with organizational standards and regulatory requirements. This includes compiling, verifying, and organizing data, as well as ensuring all records are up-to-date, accessible, and compliant with applicable policies. Strong attention to detail, proficiency in data management tools, and the ability to meet deadlines are essential for this role.
Compile comprehensive audit reports that document key findings, assess associated risks, and provide actionable recommendations.
Prepare and deliver audit reports to management within the designated timelines.
Ensure comprehensive audit records and supporting documentation are accurately maintained for future reference and review.
Conduct follow-ups to confirm the implementation of corrective measures as outlined in audit recommendations.
Fraud Detection and Risk Management entails identifying, analyzing, and mitigating potential fraudulent activities and risks within operational processes. This involves monitoring transactions, assessing vulnerabilities, and implementing strategic controls to safeguard assets and ensure compliance with regulatory standards. The role requires a keen understanding of fraud patterns, risk assessment methodologies, and the ability to develop proactive measures to prevent financial losses and reputational damage.
Review financial transactions and records to detect any indications of fraudulent activities, financial discrepancies, or reporting errors. Evaluate systems and processes to uncover potential leakages or misstatements that could impact financial integrity. Ensure thorough examination of data to maintain accuracy and compliance with established financial standards.
Conduct thorough examinations of questionable transactions and operational discrepancies to identify potential risks or anomalies.
Assist leadership in implementing measures to prevent fraud and mitigate risks effectively.
A degree in accounting, finance, or a related field is necessary, along with at least three years of experience in a similar role. Proficiency in financial software and advanced Excel skills are required. Strong analytical and problem-solving abilities are essential, as is the ability to work well under pressure. Excellent communication and teamwork skills are also important to collaborate effectively with colleagues and stakeholders.
Education: A bachelor’s degree in a relevant field is required, with preference given to candidates holding advanced degrees such as a master’s or Ph.D. in [specific discipline, e.g., Computer Science, Education, Business Administration]. Equivalent professional experience may be considered in lieu of formal education, provided it meets the specified criteria. Additionally, certification in [specific certification, e.g., PMP, CPA, TEFL] is strongly preferred, demonstrating specialized expertise in the area.
A bachelor’s degree or HND in Accounting or Finance is required.
With a proven track record in the field, candidates should possess hands-on experience relevant to the role. Years of industry-specific practice, whether through prior employment, freelance work, or personal projects, are highly valued. Familiarity with key tools, methodologies, or systems pertinent to the position is essential. Additionally, exposure to real-world challenges and the ability to apply theoretical knowledge in practical settings will be advantageous. Strong problem-solving skills and adaptability, honed through diverse experiences, are also key considerations for applicants.
A minimum of 10 to 15 years of professional experience in auditing, internal control systems, or financial inspection functions is required.
Proficiency in oil and gas retail environments, such as filling stations, FMCG sectors, or multi-branch operational setups, is highly advantageous.
Prospective candidates must ensure their ability to work from the designated location as specified by the hiring organization.
The ideal candidate should either reside in IMO State or UGA, Anam bra, or be prepared to relocate to one of these locations.
Skills and Qualifications:
We seek a candidate with a proven ability to analyze complex problems and devise innovative solutions. The ideal applicant will demonstrate strong interpersonal skills, fostering collaboration and clear communication within cross-functional teams. Proficiency in industry-standard software and tools is essential, alongside a commitment to continuous learning and adaptation in a dynamic work environment. Prior experience in a similar role is preferred, with a track record of delivering measurable results. The position requires a high level of organizational acumen, attention to detail, and the capacity to manage multiple priorities efficiently.
Individuals selected for this role must possess robust analytical capabilities and a keen aptitude for investigation. Excellent problem-solving aptitudes and a meticulous approach to examining details are essential.
Attention to detail and accuracy are essential qualities for this role.
Demonstrates extensive expertise in auditing principles and the design, implementation, and evaluation of internal control systems.
Proficient in cash management and inventory system operations, with a solid grasp of financial controls and stock control mechanisms.
Proficient in analyzing financial and operational metrics to derive actionable insights.
Proven ability to prepare thorough, accurate reports and maintain meticulous documentation, ensuring clarity and compliance with established standards.
Skilled in utilizing Microsoft Excel and foundational accounting software is essential.
Maintaining unwavering integrity, safeguarding confidentiality, and upholding ethical discipline are fundamental expectations for this role.
Capable of operating autonomously while undertaking regular travel to various station locations.
Excellent verbal and written communication abilities, along with a talent for building rapport and fostering collaborative relationships.
Preferred Attributes:
Accountability and professionalism are essential attributes for this role, reflecting a commitment to upholding high standards and taking ownership of responsibilities.
Proficient in identifying fraudulent activities and operational bottlenecks is essential.
Enforcing compliance with a balanced yet resolute approach ensures adherence to established standards while maintaining fairness and integrity in the process.
Proven capability to thrive in fast-paced environments while consistently delivering results within stringent timeframes. Demonstrates resilience and adaptability when facing high-pressure situations to ensure timely project completion.
Capable of performing field audits and conducting unannounced inspections with diligence and thoroughness.
As an applicant, you are required to follow the method of application outlined in the job posting. This involves submitting your application through the designated portal or platform specified by the employer. Be sure to adhere to any instructions regarding document formats, deadlines, and additional materials requested. Failure to comply with the application method may result in your submission not being reviewed.
Interested candidates who meet the qualifications are invited to submit their CV via email to recruitment@coiscostancosoil.com.ng or coiscorecruitment@gmail.com, with the subject line clearly marked as “Audit Officer Application.”
Qualifications
BA/BSc/HND
Experience Required
10 - 15 years
