Location: Abuja with regular travel to Maiduguri and other field office sites Reports to: Nigeria Country Manager (CM) Functional Supervisor Head of Operations and Finance (London) Management Responsibility: Supervises Finance and Administration Assistant, Driver and functionally supervises programme assistant Other Lines of Communication: Works closely with Country Manager, Project/Programme Managers and partner finance staff Job Purpose This position will be responsible for managing finances, administrative, security, operations and logistics for Alert’s Nigeria programme. The FOM is expected to take on a senior leadership role and proactively manage his/her portfolio, while working closely with the Country Manager, budget holder and partner staff to ensure accuracy and compliance. The FOM will:
Manage Alert Nigeria finances in an accurate, compliant, strategic and timely manner
Lead human resources management
Be focal point for security issues and ensure respect of Alert Nigeria security policy
Ensure sound management of administrative and operational needs for smooth office functioning, respecting Alert, government and donor policies and procedures
Liaise with partners and donor representatives in Nigeria in relation to administrative and financial issues, with an emphasis on ensuring effective grant management
Other duties related to finance and operations as relevant
Duties and Responsibilities Manage Alert Nigeria finances in an accurate, compliant, strategic and timely manner:
Maintain office accounts in accordance with local legislation, Alert’s finance systems and donor requirements;
Prepare and submit all internal finance reports, forecasts and fund requests
Oversee petty cash and monitor bank accounts (including reconciliations)
Ensure that all expenses are authorised and efficiently processed
Maintain and update a country operational budget and ensure costs are managed with fair allocations
Be proactive in identifying gaps and surpluses and proposing remedial action including preparing budget realignments
Organise and participate in monthly expenditure reviews
Effectively monitor and trace income and expenditure on all contracts
Manage payment of national consultants and invoicing of donors
Coordinate and prepare for audits, ensuring no disallowable costs
Provide training and guidance to budget holders on grant management in line with Alert, donor and government policies
Prepare budgets for new proposals, in line with realistic activity costs and Country Budget needs.
Lead Human Resources Management:
Monitor Nigerian labour laws that are relevant to INGO work and propose updates to HR policy to the Country Manager as appropriate
Prepare and follow a recruitment calendar for any recruitment during the year, ensuring adherence to Alert policies and international best practices
Ensure timely full administrative onboarding of new employees; conduct induction and training on local finance policies, procedures and systems
Provide guidance and ensure employees are using Alert’s performance management system
Line manage Finance and Administration Assistant and Abuja driver, and functionally manage Programme Assistant
Be Focal Point For Security Issue And Ensure Respect Of Alert Nigeria Security Policy:
Maintain and update security plan and Standard Operating Procedures for implementation of activities outside of main urban areas
Together with Country Manager, monitor the security situation in the country and keep colleagues up-to-date
Monitor staff movements when travelling on Alert business in the country
Attend security meetings, as delegated by the CM
Provide guidance and training for staff on Alert’s internal security resources; Identify opportunities for relevant external training
Ensure visitors to Nigeria programme receive guidance on security policy
Ensure sound management of administrative and operational needs for smooth office functioning
Lead procurement processes, ensuring donor and internal rules and value for money are respected; Identify and raise any issues of non-compliance
Ensure adherence to Alert’s administrative and operational policies, and propose updates to the CM as necessary
Ensure the smooth running of Alert Nigeria IT systems; ensure staff have appropriate access and understanding of IT tools
Ensure all statutory payments, registration, reports are made to the relevant agencies in a timely manner
Ensure that Alert office operational needs are met, rental agreements are kept up-to-date and facilities such as water, electricity, etc. are maintained;
Manage computer equipment, office supplies and other project assets (including inventories)
Oversee the proper use of office vehicles, including maintenance, staff use and compliance with policy
Liaise with partners and donor representatives in Nigeria in relation to administrative and financial issues, with an emphasis on ensuring effective grant management:
Conduct partner assessments (financial and organisational) of capacity to receive and implement grants, and provide training as needed
Develop and issue partners with sub-contracting and other partnership agreements, ensuring compliance with agreed terms
Ensure timely transfer of agreed funds to all partners;
Maintain regular relations with grant partners on issues of finance and administration
Monitor and review partner financial reports
Provide other administrative support with partner management and relations as required o Liaise with donor representatives on financial and administrative issues.
Other:
Develop understanding of project activities and strategies
Participate in the development and implementation of Nigeria Country Strategy
Maintain good relationships and collaborate with Alert’s London office, especially the Finance team
Accompany senior colleagues when undertaking external networking, represent the CM, as required
Any other duties which contribute to the smooth running of Alert, as required by the Country Manager Travel requirements
This position is based in Abuja, with regular travel to other regions of Nigeria.
Person Specification Essential Requirements: At Alert, we have introduced Talent Management to our business model as we believe talented people are crucial to the success of our work. We believe all individuals are talented and success comes in matching the right talents to the right roles. For this role, the skills, qualifications and experience listed below are important, but we believe that to be successful in this job you will have the following talent:
The post requires someone who is both highly organised, multitalented and flexible and able to maintain a positive attitude to work even when under stress.
You will have a ‘can-do’, solution-oriented, team attitude, because while the main focus of the position is finance and administration, the post requires frequent communication and liaison with project partners, requiring excellent interpersonal and communication skills (both verbal and written)
The role also requires the FOM to be able to effectively delegate to other team members while maintaining overall oversight and quality control.
A Degree or equivalent in a relevant subject
At least 8 years’ managing finance, operations and administration, of which at least 3 years for an INGO project/office in Nigeria, including experience of accounting for funds from international funders and grant audits
Significant experience of developing budgets and financial forecasts, monitoring and reporting
Experience of systems development and management (financial and others)
Experience in negotiating best value contractual agreements with service providers
Experience of line managing staff members and general HR management
Good English language skills Good understanding of Nigerian legal and labour law requirements for INGOs
Excellent computer literacy and knowledge of Microsoft Office applications – Word, Excel, Power point, internet, etc.
Good understanding of Donor requirements, eg. EU/USAID Good knowledge of accountancy packages (preferably SUN systems) Good interpersonal skills and communication skills Ability to work under pressure and to tight deadlines – to be able to prioritise clearly Personal and professional integrity, flexibility, initiative and a “can-do” attitude and meticulous attention to detail Willingness to travel to difficult locations
Desirable Requirements:
Qualification in Management; ACA/ACCA/CIMA
Audit training with a reputable company Experience in financial capacity building of non-finance managers, in particular working with partner organisations (establishing and operationalising partnership agreements, capacity building)
Experience of management of security in an INGO context Business planning IT networking and maintenance
Salary
Competitive salary, statutory benefits and comprehensive health insurance for staff and family
Possibility of extension based on availability of funding and good performance
Alert’s performance management system provides for salary increments based on performance and availability of funding.
Dealine 5pm, 26th March, 2018. Click Here for more Position Description (PDF) Note
Apply via :
al-alert.org
