Job Description
The incumbent will be responsible for ensuring the provision of administrative support, prioritizing and completing a wide variety of tasks, including coordinating maintenance and repairs, contract monitoring and administration of office space and lodges.
Core Responsibilities
Manage facility maintenance budget and expenses
Ensures functionality of all company assets/facility.
Supervise office, guest and cluster house administration.
Source for properties that will suit various purposes that will be needed by the company
Administration of CUG lines and office intercom.
Managing and administering repairs and maintenance programmes in all company’s facilities.
Vetting, ensuring prompt payment of rent and utility bills to relevant bodies/authorities.
Provide support to ensure office activities/events run smoothly (renovations, event planning etc.).
Manage activities like office space allocation, parking space, waste disposal, building security etc.
Monitor office supplies and equipment inventory and place orders when necessary.
Manage relationships with contractors and service providers.
Ensure facility management activities are done in line health and safety policies.
Provide regular reports and updates.
Supervise all Admin support staff, Maintenance Officers, Cleaners and House keepers.
Educational Qualification
A good first degree.
Minimum five (5) years related experience with at least two (2) years of experience in providing senior administrative and facility management support in a fast-paced office environment with many interruptions and short deadlines.
Telecom industry experience is an added advantage.
Skills / Personal Attributes:
Self-motivated and resilient.
Good people management skills.
Excellent communication skills, both verbal and written.
Excellent Organizational and Decision making skills.
Ability to resolve conflict and solve problems promptly.
Excellent computer skills.
Strong negotiation skills
Quality Control experience an asset.
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