1.2. PurposeIFES is currently engaged in implementing the Support for Electoral Reforms Project in Nigeria, funded by USAID. The purpose of this Request for Applications (RFA) is to carry out its Nigeria Election ViolenceReport (NEVR) project during the Ekiti and Osun gubernatorial elections in Nigeria. The RFA provides prospective organizations with the relevant operational and performance requirements.
2. Scope of WorkAs part of its program activities in the lead up to the July 14 and September 22, 2018, Gubernatorial Elections in Ekiti and Osun States, respectively, IFES hopes to provide a sub-grant to a local Civil Society Organization(CSO) to carry out a project to monitor electoral violence and promote peaceful elections. The successful CSO will identify, train and deploy monitors across all the Local Government Areas of Ekiti and Osun states tomonitor, analyze and respond to incidents of electoral violence. Findings will be reported on the existing NEVR website maintained by IFES. Advocacy for peaceful elections is also an important part of this project. IFES has partnered with local CSOs since 2006 to carry out its Nigeria Election Violence Report (NEVR) project– through which the capacity of CSOs is built to monitor, analyze and advocate against issues of electoral violence during election periods (pre, during and post-election). In a continuation of this project for the Ekitiand Osun gubernatorial elections, IFES may issue a sub-grant and provide training to a local CSO to identify, train and deploy monitors across all the Local Government Areas of Ekiti and Osun States to monitor, analyze and respond to incidents of electoral violence. It is anticipated that this will build upon the NEVR experiencein 2015 (general elections) and 2016 (Edo and Ondo gubernatorial elections), increasing awareness of and accountability for election violence through conflict monitoring, public education and advocacy.The NEVR project is guided by the following objectives:
To increase public knowledge and awareness of the dangers of electoral violence pre, during and post elections
To increase the participation and involvement of election stakeholders in the mitigation and prevention of electoral violence
To increase the capacity of Civil Society Organizations (CSOs) and the electorate to monitor and prevent electoral violence
Using IFES’ tailored Election Violence Education and Resolution (EVER) approach, which combines assessment, research, on-the-ground monitoring and reporting as well as stakeholder participation and dialogue, the prospective CSO would carry out the following tasks:
Work with local CSOs and election stakeholders (including the electoral management body [INEC] and community and faith-based organizations) in each state, assess election impact, observe and
document incidents, report and share electoral violence-related information.
Provide an assessment of the election violence landscape in Ekiti and Osun states. Identify election violence hotspots at the outset, focusing on areas that experienced high levels of violence during
previous elections and other areas identified by stakeholders as likely hotspots.
Build relationships, dialogue and conduct evidence- and knowledge-based advocacy to key stakeholders and government institutions before, during and after the election that can be used to
share information to key decisionmakers for violence-free elections across the State.
Identify, train and deploy NEVR monitors in each LGA across the two States (Ekiti and Osun).
Work with IFES to document incidents of violence on the NEVR website through SMS transmission (website to be maintained by IFES).
Review and update electoral violence monitoring forms including the incident reporting form, log book, training manuals and procedures. In addition, develop weekly reports for IFES and publish a
Final NEVR Project Report for each of the two states detailing findings, trends, lessons learned, and recommendations. These reports are expected to be submitted to IFES within the timeframes stipulated in the sub-award.
3. General Information3.1. RFA Schedule
IFES will conduct a competitive process to identify grantees per the timeline below:
Issuance of RFP February 12, 2018
Questions Due February 16, 2018 by 5pm local Abuja time
Response from IFES February 20, 2018
RFA Closes—All Applications Due March 2, 2018 by 5pm local Abuja time
Implementation Period April 1, 2018 – October 31, 2018
Application Budget
Applicant Name:
Project Title:
Project Start Date:
Project End Date:
Line Item
Unit ofMeasure*Number ofUnits Rate per Unit Total1. SALARIES
Title, First & Last Name
Title, First & Last Name
Title, First & Last Name
Subtotal, Salaries
STAFF FRINGE BENEFITS
Title, First & Last Name
Title, First & Last Name
Subtotal, Staff Fringe Benefits
3. CONSULTANTS
Title, First & Last Name
Title, First & Last Name
Subtotal, Consultants
4. TRAVEL AND TRANSPORTATIONAirfare Lodging Meals and Incidental Expenses Transfers & Misc. Travel Costs Subtotal, Travel and Transportation
5. TRAININGS, SEMINARS, WORKSHOPS
Title of Training, Seminar, Workshop
Lodging
Venue
Food
Tuition
Trainer Fees Subtotal:
Title of Training, Seminar, Workshop
Lodging
Venue
Food
Tuition
Trainer Fees Subtotal: Subtotal, Trainings, Seminars, Workshops 6. EQUIPMENT
Name of item
Name of item
Subtotal, Equipment
7. OTHER DIRECT COSTS
Communications
Stationary and Supplies
Branding and Marking Supplies
Subtotal, Other Direct Costs
8. INDIRECT COSTS (IF APPLICABLE)Indirect Rate Subtotal, Indirect Costs TOTAL PROPOSED BUDGET * Please write the type of unit per line item. Sample base units are: day, month, trip, item
4.4. Application InstructionsAll applications should include the following in order for their application to be considered:4.4.1. Technical Narrative4.4.2. Cost Application – Budget & Budget Narrative4.4.3. Project Monitoring & Evaluation PlanThe Project Monitoring & Evaluation Plan will track and assess the results of the interventions for the life of the project. Applicants should identify a project goal, specific objective(s), expectedoutputs and results, and indicators to track these results. The method of collecting data should also be explained in the Plan.The Project Monitoring & Evaluation Plan may be submitted in Excel, Word, or PDF format.4.4.4. TimelineApplicants must submit a detailed timeline in their proposal showing the time required to implement the services requested. The project is expected to begin April 1, 2018, and conclude by October 31,2018. Monitoring and reporting should occur April 1 – July 31, 2018 for Ekiti State and July 1 – October 31, 2018 for Osun State.4.4.5. A brief outline of the applicant’s organization and experience, including:4.5. Application SubmissionApplicants must send final applications in electronic copy via e-mail, on or prior to the RFA closing dateand time identified in Section 2.1 to Elisa Velasco at evelasco@ifes.org.4.6. Criteria for SelectionThe evaluation of each response to this RFA will be based on its demonstrated competence, compliance, format, and organization. The purpose of this RFA is to identify those organizations that have the interest,capability, and financial strength to implement the project as described in Article 2 of this RFA.Evaluation Criteria & Grading:Criteria1. Technical Narrative (completeness, feasibility) 25%2. Project Monitoring Methodology and Plan 25%3. Cost Proposal 25%4. Past Performance and Organizational Capacity 25%Evaluation Criteria Grading: 4.7. Selection and NotificationApplicants determined by IFES that possess the capacity to compete for this project will be selected to move into the negotiation phase of this process. Written notification will be sent to these applicants viae-mail. Those applicants not selected for the negotiation phase will also be notified.5. Additional Terms & Conditions5.1. Specific Requirements:Applications are limited to registered, local Civil Society Organizations (CSOs), Non-Governmental Organizations (NGOs), Community Based Organizations (CBOs), and Faith-Based Organizations or othersimilar not-for-profit institutions in Nigeria. Locally registered implementing chapters of international or regional (network) organisations are eligibleif they meet the following minimum criteria:5.2. Pre-Award and Subrecipient Monitoring 5.3. Non-Disclosure AgreementIFES reserves the right to require any applicant to enter into a non-disclosure agreement.5.4. Intellectual PropertyApplicants should not use any intellectual property of IFES including, but not limited to, all logos, registered trademarks, or trade names of IFES, at any time, without the prior written approval of IFES, asappropriate.5.5. ApplicationsAll accepted applications shall become the property of IFES and will not be returned.5.6. Governing LawThis RFA and the applicants’ applications shall be governed by the laws of the Commonwealth of Virginia, USA.5.7. Partial AwardingIFES reserves the right to accept all or part of the application when awarding the grant.5.8. No Liability 5.9. Coverage & ParticipationIssuance of this RFA does not constitute a commitment on the part of IFES to make an award nor does it commit IFES to pay for costs incurred in the preparation and submission of any application in responseto this RFA. Further, IFES reserves the right to reject any or all applications received.5.10. Zero Tolerance for FraudIFES has zero tolerance for fraud. Fraud is any act or omission that intentionally misleads, or attempts to mislead, to obtain a benefit or to avoid an obligation. If you have concerns about potential fraud in anyway related to IFES projects, contracts, or activities, please contact IFES’ Compliance Hotline at compliance@ifes.org or at +1 202-350-6791.5.11. Entire RFAThis RFA, any addenda to it, and any attached schedules, constitute the entire RFA.5.12. AttachmentsAttachment A: Technical Narrative TemplateAttachment B: Budget TemplateAttachment C: Budget Narrative TemplateEnd of RFAAttachment A: Technical Narrative TemplateTechnical NarrativeApplicant’s Contact DetailsApplicant Organization NamePostal address:Physical address:Telephone number:(landline and mobile)Contact person for this application:(Name and Title)Contact person’s tel. & email:Website of the Organisation:Legal registration status1. Technical Approach2. Indicative Implementation TimelineThe duration of the action will be 7 months. Applicants should not give a specific start-up date for the implementation of the action but simply refer to ‘month 1’, ‘month 2’, etc.The action plan will be drawn up using the following format:Year 1Activity Month 1 2 3 4 5 6 7 8 9 10 11 12 Implementing BodyPreparationActivity 1(title)Applicant and/oraffiliated entityExecutionActivity 1(title)Applicant and/oraffiliated entityPreparationActivity 2(title)Applicant and/oraffiliated entityEtc.3. Organizational CapacityOrganizational structureManagement plan: Team proposed for the implementation of the action (by function: there is no need to include the names of individuals)Statement on financial management capacity4. Applicant’s ExperienceThis information will be used to assess whether you have sufficient and stable experience of managing actionsin the same sector and of a comparable scale to the one for which a grant is being requested.For similar actionsPlease provide a detailed description of actions in the same sector and of a comparable scale to the one forwhich a grant is being requested managed by your organisation in the past three years.Name of the Applicant:Project title: Sector:Location ofthe actionCost of theaction (localcurrency)Role in the action:Coordinator, co-applicant, affiliatedentityDonors to theaction (name)Amountcontributed(by donor)Dates (fromdd/mm/yyyy todd/mm/yyyy)… … … … … …Objectives and results ofthe actionDowload full RFA detailsApplication Budget
Apply via :
evelasco@ifes.org
