Department: Human ResourcesBusiness Unit: Pan-Atlantic University/Lagos Business SchoolReports To:Head, Human ResourcesDirectly Supervises: DriversPosition Type: Regular/Permanent/Full TimePurpose of Position:
To manage administrative and support services for the smooth running of the office.
To provide excellent logistics and protocol services for the School.
Ensure that resources are efficiently optimized and administrative operational cost reduced
ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIESThese include but not limited to the following:
Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.
Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).
Responsible for the supervision of drivers and any other staff that may be assigned to the unit.
Develop and implement proposals for service improvement. Track car millage and motoring costs.
Develop and implement approved budget for the services. Monitor budget spending and provide reports.
Responsible for ensuring all the school’s vehicles are in good working condition.
Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.
Provide liaison for processing of visas and travelling documents for staff on official trips.
Responsible for the processing of flight tickets in line with policy.
Responsible for processing payments and follow-up with Accounts on all payments
Assist with HR administration – filling, database management, temporary staff letters, letters of introduction and HR score card report.
Any other relevant duty that will be assigned by the line manager from time to time.
KEY PERFORMANCE INDICATORS
Efficiency in service provided.
Reduced cost/value for money for services.
Ratings of Business Process Audit
Feedback from customers
New initiatives introduced for service improvement
SKILLS REQUIREMENTS
Communication skills
Interpersonal skills
Organizing and planning skills
Team leadership
Flexibility to work schedule
Proficiency in the use of computer
Knowledge of business process review
Customer services skills
Negotiation skills
QUALIFICATIONS At least a university degree or its equivalent in any fieldProfessional QualificationNILEXPERIENCEMinimum of five years of work experience in a similar position or in an administrative position. Experience in managing service providers and travel desk will be an advantage.SALARY GRADEAdministrative
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Applicants are to forward their CVs to careers@lbs.edu.ng
Apply via :
careers@lbs.edu.ng
