Job Purpose
Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.
Job Duties
Creating event proposals which fit client requirements and presenting proposals by deadline
Maintaining a working relationship with vendors and venues
Planning event aspects, such as venue, seating, dining, and guest list
Delegating event planning tasks to other staff members where necessary
Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
Coordinating event entertainment, including music, performers, and guest speakers
Staying under budget while planning event specifications
Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
Anticipating and planning for different scenarios
Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
Planning multiple events at once
Skills and Qualifications
Organisation, Event Planning Experience, Team Management Experience, Time-Management, Sales, Knowledge of Common Reservation Software, Attention to Detail, Team-Oriented, Strong Written and Verbal Communication, Strong Client-Facing Skills, Marketing Knowledge or Previous Experience, Vendor and Entertainment Research, Initiative, Enthusiasm, Flexibility, Degree in Event Planning or Marketing preferred.
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