Job Reference Code: RS-FAS-002 Loaction: Nigeria Job Type: Contract Summary of Functions
Assists in maintaining of all office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
Assists in initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
Installs, moves, repairs, and removes equipment and utilities within the building.
Assists in the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities.
Assists in property survey and Facilities; Facilities Inventories, Documentation and Records.
Provide administrative assistance to company management and other officers as required.
Assists in organizing, coordinating and monitoring the procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
Communicates with vendors to interpret, clarify, inform and resolve maintenance issues.
Provides assistance to office personnel on appropriate purchasing procedures.
Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
Safety and security-the individual observes safety and security procedures and uses equipment and materials properly.
Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations.
Provide comprehensive, effective and efficient support to team members.
Perform other duties as assigned.
Educational Qualifications:
A good university first degree is required.
Experience Required: 0-2 years Skills/Qualifications Required:
Flexibility & Creativity Skills
Strong Analytical & Problem-Solving Skills
Customer Centric Orientation
Excellent interpersonal, and relationship building skills.
Business Writing Skills
Communication Skills – Articulation, Enunciation & Elocution
Communication Skills – Written
Customer Centric Orientation
Detail-Orientation – Meticulous, Punctilious & Conscientious
Diplomacy, Discretion & Business Ethics
Flexibility & Creativity Skills
Interpersonal & Relational Skills
Excellent Leadership Skills
Excellent Numerical & Data Literacy Skills
Planning & Project Management Skills
Presentation Skills – Charisma, Poise, Aura & Comportment
Good Research Skills
Statutory Laws & Regulations Familiarity
Excellent Supervisory Skills
Team Orientation & Spirit
Detail oriented but able to quickly grasp the big picture
Microsoft Excel Proficiency
Microsoft PowerPoint Proficiency
Microsoft Word Proficiency
Physical Demands:
Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common.
Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting.
Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.
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