Ref: PMW/NIA Location: Maiduguri Department: Program Contract: Fixed term Duration: 6 months Starting date: ASAP Position Description Project Planning:
Develop overall project implementation strategy, systems, approaches, tools, and materials
Organize project kick-off and close-out meetings
Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
Project Implementation Follow-up:
Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
Organize regular project coordination meetings with project team
Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
Administration and Operational Management of Project Implementation:
Finance:
Review the BFU(s) and provide accurate forecasts with BOQs
Forecast monthly cash requirements of the project and submit to AC
Logistics:
Contribute to the development of Procurement plans
Send accurate and precise order forms in a timely manner
Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
Confirm quality of material selection if and when applicable
Ensure a proper management and use of the project assets and stocks
Plan team movements based on available fleet and applicable policies
Administration/HR:
Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
Ensure that project staff understand and are able to perform their roles and responsibilities
Follow-up the work plans and day-to-day activities of the project staff
Manage the project staff in cooperation with Area Coordinators
Ensure a positive working environment and good team dynamics
Undertake regular appraisals of staff and follow career management
Manage interpersonal conflicts
Ensure capacity building among staff in relevant sectors
Transparency:
Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
Security:
Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
Contribute to the updating of the security guidelines in the project area of intervention;
External Relations:
Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others
Quality Control:
Assess the activities undertaken and ensure efficient use of resources;
Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
Ensure lessons learned are documented, shared and reflected in project planning and decision making
Advise on, and assist with, project reviews conducted by AMEU
Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1
Reporting:
Provide regular and timely updates on progress and challenges to supervisors and other team members
Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided
Qualifications
Required qualifications and technical competencies
Master’s Degree in Humanitarian Response, Public Health, Social Work, International Development, Education or related fields;
At least three years of experience in project implementation, preferably in an international humanitarian or emergency related context;
Experience in managing staff;
Fluent English skills required;
Conditions
Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse
Transportation costs covered, including additional return ticket + luggage allowance Provision of medical, life, and repatriation insurance
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Applicants should send their Cover Letter and CV’s to: jobs@acted.org under Ref: PMW/NIA or CCCM PM/NIA
Apply via :
jobs@acted.org