Job PurposeTo oversee all administrative and operational tasks and provide support to the partners by organising and managing the smooth and efficient running of the firm; and to be responsible for driving performance across the firm to deliver the strategic plan and ensuring best practiceResponsibilities
Compliance & Professional Ethics
Maintain the firm’s policies, procedures and ensure that all employees comply with both internal policies and ethics of legal practice
Ensure continuing management and development of Standard Operating Procedures (SOPs)
Working within all areas of the firm’s practice to foster a common strategic thrust on quality, client care and risk management and maintain strong relationships with all key stakeholders
Human Resources Coordination
Advise HR and Partners on HR policies and work closely with them to understand and implement policies and procedures
Oversee recruitment including drafting job descriptions, arranging & conducting interviews
Oversee the onboarding process and distributing all new starter paperwork
Monitor staff competencies in line with law firm’s requirements
Develop and implement policies on issues such as working conditions, performance management, disciplinary measures and absence management
Administer employee benefits
Maintain employee files and ensuring all staff personal details are kept in a discrete and confidential manner.
Assist the annual salary and bonus review process by updating payroll records, sending letters to employees and filing them in employee files
Develop HR planning strategies with line managers
Approve annual leave for employees in line with their contractual entitlements
Business development
Manage content of website
Assist with the preparation of templates for bidding/ tendering for new business opportunities
Prepare budgets and annual plans to meet the objectives of the practice and the Partners
Office Administration
Coordinate administrative staff to ensure that administrative tasks are effectively executed including the operations team consisting of HRExecutive, Accountant and Personal Assistant
Convene and attend monthly management meetings and preparation of Agenda, Papers and minutes
Convening and attending weekly/interim Management Meetings and preparation of Action List.
Liaise with and manage the external contractors to ensure that matters requiring attention are dealt with in a timely manner according to the contract in place
Liaising with Finance Manager to ensure Monthly Management Accounts are available

Work with the external contractors to ensure that all areas of health, safety and environmental issues are properly governed and managed
Advise on purchase and replacement of IT infrastructure and office equipment
Procurement of suitable & cost effective equipment
Work closely with the Finance & IT Administrator on management of the Firm’s IT
Check completed documents for accuracy and quality
Assign tasks to team members and ensure tasks are completed on time and in accordance with quality guidelines
Carry out other assignments delegated by the Partners
Skills/Attributes
Broad understanding of the requirements of a law firm
Good verbal and written communication Skills
Highly experienced in Human Resources
Project management
Documentation
Knowledge of managerial best practice and standards
Business writing
Decision making
Experience/Qualification
LLB, BL
LLM advantage
Minimum of fifteen years’ experience in a law firm
Applicants should send CVs to vacancies@lohiconsult.ng
Apply via :
vacancies@lohiconsult.ng
