Grade: A2 (L) Type of Position: Permanent Main Purpose of Job
This is an interesting and varied job working in the High Commissioner’s Private Office in the heart of the British High Commission.
The main focus is providing an excellent level ofadministrative support to the Private Office; in addition you will also provide support to the wider Political section and support the Executive Assistant to the High Commissioner and the PA to the Deputy High Commissioner.
Roles and Responsibilities Office Tasks:
Sorting official correspondence and drafting replies.
Assisting with receiving, dealing with and prioritising meeting requests from both internal and external stakeholders in consultation with the EA/HC and PA/DHC.
Liaising with the visa section on visa requests from external contacts.
Collaborating with the High Commissioner’s EA and Deputy High Commissioner’s PA to manage the combined activity and output of the HC and DHC, including diary coordination, internal communications and liaison with the Residence Manager.
Covering for EA/ HC and PA/ DHC during leave absences.
Management of British High Commission phone list and contacts lists for other Missions and Government departments.
Diplomatic Bags and Customs Clearance:
Overseeing the sending and receiving of UK and Lagos diplomatic bag.
Assisting with the sorting and distributing UK diplomatic bag.
Arranging clearance paperwork for diplomatic bags.
Political Section and General Support:
Providing general support to Political team.
Drafting official Note Verbal’s to Government Institutions.
Assist with setting up calls, meetings and events when required by Political Section.
Booking of transport for Deputy High Commissioner and Political Section.
Administrative support for inward visits to Nigeria
Essential Qualifications and Experience
Previous office experience, with strong IT and organisational skills.
The ability to speak and write in clear, correct, jargon free English
The successful candidate will need to be flexible and able to work unsupervised to keep on top of the workload and changing priorities. Good interpersonal skills will be essential as the jobholder will need to build close and effective working relationships with colleagues from across the High Commission, the FCO, and with Nigerian officials
Required Competencies:
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Other benefits and Conditions of Employment
Employment will be subject to obtaining the appropriate security clearance. Please note that only nationals of UK, EU countries, USA, Canada, Australia, New Zealand are likely to meet this requirement.
Starting Monthly Salary N381,775 Gross Start Date 1st February, 2018.
Additional Information
Apply via :
fco.tal.net
