Location: Monguno, Borno Job Summary
The Human Resources Assistant will be based in Monguno, Borno state and work under the supervision of the Base HR Officer.
The Human Resource Assistant will provide support in developing and maintaining a filing system as well as implementing office policies and procedures.
He/she will provide support to the Base HR Officer for certain aspects of the recruitment process.
The HR Assistant will also support the HR team in various aspects of the training and development of staff.
Responsibilities The specific tasks and responsibilities includes but are not limited to:
Provide administrative support for pension and salary account openings or changes.
Be the focal point for dissemination of documents to the field offices.
Maintain all Action Against Hunger communication boards as directed by the HR Officer.
Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate staff member with any missing documents or information.
Provide administrative support for staff welfare programs/activities.
Distribution of pay slips to staff as well as updating electronic excel spreadsheets and contract database.
Assist the base HR Officer in the collection and filing of documents to create complete recruitment files for all positions.
Support the base HR Officer with new-employee orientations.
Assist the HR Officer in the practical organization of training as requested and maintenance of training files.
Requirements The successful candidate will
Have a bachelor’s degree in fields related to HR, Administration and Management or equivalent years of experience in HR/administrative support positions.
Have excellent verbal and written communication skills.
Be approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
Have excellent computer skills including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
Pay excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently.
Be able to maintain confidentiality.
Have the capacity to analyze, synthesize and report large amounts of information.
Have previous experience working for INGOs an asset, particularly health related INGOs preferably.
Be fluent in one or more National/regional languages an asset (Hausa).
Have an understanding of national labor law and employment norms/practices.
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