Reference: ADB/17/475 Location: Côte d’Ivoire Grade: GS 6 Position N°: 50000908 The Complex
The Vice Presidency for Finance (FIVP) oversees the financial management of the Bank Group.
This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.
The Hiring Department
The Treasury department is responsible for raising funds from capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settlement of all financial transactions and managing the institution’s banking relationships.
Under the supervision of the Manager Treasury Operations Division (FITR.2) and the Treasury Officer head of Client Services & SWIFT (CSS) section, the Senior Treasury Clerk’s will oversees the settlement of administrative expenses, salaries by ensuring the timely and accurate resolution of investigations related to the transaction payments.
The Position
The objective of this job is to provide services of payments such as prepaid cards, bank checks to staff members, consultants and suppliers of the Bank.
Encash Bank Checks deposited at Cash Office in respect of various reimbursement of loans, insurance and/or other payments.
Post in SAP receipts for all refunds made in the Banks’ current accounts for administrative expenses.
Check Swift payments issued for salaries, pensions and administrative expenses
Maintain the Bank’s vendor’s payment instructions in SAP database
Monitor investigations on salaries, pensions, administrative expenses and disbursements
Duties and Responsibilities The Treasury Clerk will undertake the following functions; 1.) CITIDIRECT Checks Processing:
Transfer the SAP downloaded text file which contains information about the checks that need to be issued by Citibank into the Citi direct World link electronic/web system.
Check the conformity of the information against the list of SAP payments.
Import the file containing the checks request for the approval of the supervisor.
Verify that all requests have been approved and released by the Supervisor as a control and compliance with the list of SAP payments.
Receive checks from Citibank and verify that all the requested checks have been delivered and record.
Distribute or release the printed bank checks to beneficiaries after verifying their identities or their representatives or Team assistants from CHGS or any other department.
Assist the Supervisor in the follow-up treatment of cancellations of bank checks and checks sent on collection.
Periodically report import and issuance of bank checks.
2.) Manage payments received:
Receive the prepaid cards returned and bank checks issued by the staff for the Bank for a refund.
Scan the checks, save in I-drive and post entry into SAP.
Endorse the bank checks for encashment.
Fill out bank deposit slips and bank the checks.
Inform Cash Management of deposited checks for ease of identification and follow-up.
Upon confirmation of credit from Cash Management, create the receipt in SAP
Send the receipt by mail to the issuer of the checks and to CHHR/FIFC.
Verify the amounts and card number and record data in an excel file and post in SAP.
Propose to the supervisor to move funds from the card to the bank account
Issue receipt if necessary for application of returned funds in SAP.
3.) Maintain the Bank vendor’s payment instructions in SAP database
Receive and create in SAP, staff and suppliers payment details received from FIFC and CHHR.
Ensure that account details and banks information comply with international standards and update vendor master records in SAP.
Update the banks master records in SAP.
4.) Manage investigation related to salaries, pensions, administrative expenses and disbursements:
Check in GTMATCH and SWIFT the queries received from the correspondent.
Forward the requests to the concerned department: FIFC/CHHR.
Upon receive the requested information, prepare the response in GTMATCH and send it via SWIFT to the correspondent.
Check in email the request for investigation received from staff and consultant.
Send a claim to the correspondent through GTMATCH and SWIFT.
Follow up until the payment is released by the correspondent.
Prepare a daily, weekly and monthly reports on pending investigations.
Selection Criteria Including desirable skills, knowledge and experience:
Minimum of Bachelor’s degree or equivalent qualification in Finance, accounting
4 years’ experience of relevant practical working experience
Private Sector experience an added advantage
Understanding of payment processing especially Swift messages
Numerical and Analytical abilities
Demonstrable understanding of Finance and Accounting Principles
Client orientation: Ability to ensure that the client is considered to be of primary importance in all transactions and interactions. Strive to understand, and when appropriate, anticipate client needs, and ensure that the client receives the best possible service from the Bank.
Team work and relationship: Ability to work with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment
Problem solving: Ability to apply business knowledge to the resolution of problems and identify solutions to the benefit of the client (internal and external) and the organization.
Good written and verbal communication in English or French and preferably, a working knowledge of the other language.
Microsoft Office (word, excel, PowerPoint etc.). Knowledge of SAP/FI or other ERP, Cards management, SWIFT, GTMATCH or other IT reconciliation tool are an added advantage.
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