Job ID: 566373 Location: Victoria Island, Lagos Job Function: General Management Regular/Temporary: Permanent Job Descrioption
Build and Manage the department’s filing system
Act as Secretary for the Division’s meetings
Assist Head of Legal with administrative efficiency in the department
Assist Head of Legal with Personal Policy Implementation
Assist with the collation of competitive Data Analysis
Global Sourcing Liaison Officer
Responsible for Service Quality Initiative in the Department
Co Secretarial support
Key Roles and Responsibilities
Arrange all internal and external meetings for Head Legal
Coordinate Notices / Logistics for all Board Meetings and Board related events
Receive all mails, time stamp and distribute as appropriate and record on the relevant schedules
Custodian of all physical and electronic files in the department
Liaise with vendors on services and products needed for the smooth operation of the Department
Follow up on action points agreed at meetings
Ensure all deadlines are met and escalate exceptions
Maintain service metrics and performance in the division
Maintain file movement register and maintains division’s correspondence files
Collate and manage the leave plan and handover process
Ensure Job objective and description are completely filed
Collation of service breakdown/ enhancement and customer complaints
Collate business unit survey
Drive the full implementation of agreed training plans
Undertake relevant project implementation review as indicated by the Head Legal
Ensure deliverables for Head Legal for Management meetings
Record keeping and Audit trail
Carry out all administrative & office management functions of the Department
Any other assignment assigned by the Head Legal
Qualifications and Skills
Law Degree with a minimum of a second class degree
General high level of computer literacy
Good communication and interpersonal skills
Ability to use own initiatives
Attention to details
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