Line Manager: Finance CoordinatorLine reports: N/AExperience: 1 year
Qualification: BA/BSc
Length of contract: 6 months
Possibility for extension: YESJOB TASKS Under the supervision of the Finance Officer, the Finance Assistant will be responsible for the following main activities in accordance to national and MdM procedures:I. Cash Box Management II. Accountancy III. General Administration TASKS DESCRIPTION:
Cash Box Management
Make payments according to MdM procedures.
Keep the cash and cash boxes safe and according procedures.
Estimate petty cash, and make request to the Administrative Coordinator for replenishment.
Perform daily/weekly/and monthly cash control with Finance Officer.
if necessary, realize the payment of monthly per-diem and advance of salary according to MdM procedures for the inteational staff
Management of safety envelop for inteational staff (payment and refund in and out)
Accountancy
Enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)
Double check of records, according to MdM & donor procedures
Verify that all the receipts/invoices are correctly filled and they are eligible for MdM accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
Make cash advances for operation to validated staff after validation of the Finance Coordinator and ensure that all advance are reconciled/closed by the end of the week & month.
Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes.
Complete the monthly closing operation of the cash accounts in accountancy after validation of Finance Coordinator, in the schedule fixed and send the documents requiredKeep the administrative archive on the mission (do the copies, classify and archive)
Support to look for invoices when required
Administration
Develop filing system for administration department, and after validation of Administrative Coordinator, Realize copying and filing and scanning, especially for accountancyAssist during organization of trainings, accommodation and transportation
Reporting
Prepare a summary of weekly activitiesParticipate in a pro-active way to the improvement of the MdM inteal meetings (general, admin, security…)
Other
Be flexible in performing his/her duties
Inform immediately the security focal point in case of any security problem
Perform other additional duties on request of the Finance Coordinato
PROFILE REQUIRED:
Bachelor’s Degree in Accounting, Business or comparable degree.
One year experience in a similar role
Fluent in English
Experience with INGO required.
Experience with Saga will be an asset
To apply, please submit: a two page curriculum vitae; three work-related references; a one page cover letter explaining how your skills and experience match the job requirements stated above. If possible, please send all the above in one document – MS Word or PDF. Also, write the job title and your name in the subject line. Send to recruitment.nigeria@medecinsdumonde.netOnly applications by email will be considered Only shortlisted candidates will be contactedWe are unable to accept phone calls. Information:Starting date: 15th November,2017Place of office: MaiduguriWe’ll pay attention only to the complete files in English.Our process of selection include some written tests and oral interviews.Please notice that if you have not heard from MdM within 2 weeks, you should presume you were not short listed for this position. However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.MdM stands up for the integration of people living with disabilities and fights against discrimination.
Apply via :
recruitment.nigeria@medecinsdumonde.netO