Description:Our Client, a service rendering firm, as part of its expansionary drive, the company is desirous of recruiting anFacility Manager to help achieve its organisational goals. KEY PURPOSE OF JOB
The facility manager is a strategic planner who helps to organize the day-to-day operations of the
business, paying special attention to the premises on which the business is located. This person
oversees many different aspects of the company’s operations from managing vendors and contractors
to arranging for maintenance and looking for new ways to lower costs. He is responsible for making
sure that buildings and their services meet the needs of the people that work and lives in them The Facility
manager shall be accountable for services such as repairs, maintenance, utilities, cleaning, parking etc. to
make sure the surrounding environment is in asuitable condition.
MAIN RESPONSIBILITIES
Overseeing providers of services including, repairs, maintenance, utilities, parking, cleaning and, catering services etc.
Ensuring that basic facilities, such as water, Electricity, air-conditioners etc. are well-maintained.
Managing budgets and ensuring cost-effectiveness.
Allocating and managing space between buildings.
Ensuring that facilities meet government regulations and environmental, health and security standards.
Advising businesses on increasing energy efficiency and cost-effectiveness.
Overseeing building projects, renovations or refurbishments.
Helping businesses to relocate to new offices and to make decisions about leasing.
Drafting reports and making written recommendations.
Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
Manage the upkeep of equipment and supplies to meet health and safety standards
Inspect buildings’ structures to determine the need for repairs or renovations
Review utilities consumption and strive to minimize costs
Control activities like parking space allocation, waste disposal, building security etc.
Allocate office space according to needs
Keep financial and non-financial records
Perform analysis and forecasting
Ensure compliance with all health, safety and security regulations and policies.
Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
Liaise with HSSEQ department on any health, safety or security problem which you cannot resolve.
Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
Comply with health and safety procedures and instructions.
People Management
Monitor performance of vendors and provide leadership in achievement of set targets
Self-development and continuing personal development
ANTICIPATED OUTCOMES OF ROLE
Achievement of operational performance criteria.
Compliance with all HSSEQ regulations
JOB REQUIREMENTSEDUCATIONA first degree in any management discipline from a recognized institution and/or a relevant postgraduate business qualification (MBA or equivalent tertiary qualification)EXPERIENCE·Minimum of 5 years procurement experience. 5 years of which must be procurement management experience, specifically people management. Of the 10 years’ experience, at least 3 years must have been spent in a senior management role.PROFESSIONAL MEMBERSHIP OR REGISTRATIONKEY SKILLS
Ability to develop good working relationships with a wide range of people.
Must be well organised and have excellent spoken and written communication skills
Must have customer and client management skills.
Ability to manage a varied and complex workload and also have technical knowledge of building services.
Ability to efficiently control and manage budget
Ability to make decisions quickly.
Must possess problem-solving skill.
KNOWLEDGE
The incumbent must have proficient knowledge in the following areas:
Technical knowledge
Management Information Systems
SKILLSThe incumbent must demonstrate the following skills:
Planning & organizing
Effective communication
Project management
Strong Negotiation
PERSONAL ATTRIBUTESThe incumbent must have the following personal attributes:
Must be customer focused
Ability to deliver results
Open to learning
Have professional confidence
REPORTING RELATIONSHIPSFunctionally Reports to
Head, hr &Admin
Administratively Reports to
Regional Manager
Supervises
Maintenance technicians
WORKING RELATIONSHIPSINTERNALHeads of DepartmentEXTERNAL
Vendors
Suppliers
Contractors
Hours/Days the incumbent is required to workMonday-Saturday (8am-6pm)
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