Role Purpose
Supervising the receiving, warehousing and distribution of materials, equipment, and supplies in Borno warehouse.
Ensure good stock management in the ECHO, DRF & SIDA Projects.
Key Areas of Accountability Objective 1:
Manage supplies and equipment stock in Borno
Reception:
Acknowledge reception of goods in good order and condition
Inspect the quality and check for damage
Count and record the quantity
Cross-check quantities in accordance with delivery form
Supervise loading and offloading of goods
Physical organisation of the stores:
Proper installation of commodities in shelves or pallets
Organization of the items in category
Keep clean the store and secure stocks
Store Management:
Daily management of the store for cleaning or stocking
Daily monitoring of stock levels
Daily monitoring for expiry dates and quality problems
Daily update of movements of goods in/out of the store
Enter all data into stock and bin cards
Preparation of monthly consumption report
Conduct of cyclic counts and inventories in accordance to project schedule
Planning of the needs and requisition of re-supplies
Security:
Check security measures, e.g. locks, windows, building
Report to the line manager / security responsible in case of problems
Record keeping and filing:
Enter all movements in their respective records
File all the documents
Compile report as appropriate
Preparation for expedition of outbound supplies:
Packing of items according to approved quantities and in proper condition to the means of transportation
Prepare waybill and packing list to be sent with each consignment back to main medical store
Enter all data of items leaving the store on stock cards and on weekly reports
Objective 2:
Provide general stock management support to the ECHO, DRF & SIDA projects
Support SCI staff on stock management:
Work with logistics to ensure programme procurements are timely and of high quality
Carry out other tasks as required by line manager
Prepare periodic narrative and stock reports as agreed with management
Support programme staffs to forecast and request for supplies as efficiently as possible
Skills & Experience Administrative & General Skills:
At least one year post-qualification experience
Previous experience with other local and international NGOs
Stock management and logistics experience
Computer literacy (MS Word, MS Excel, MS PowerPoint)
Fluency in English and Hausa, spoken and written
Ability to work in partnership with government and other NGO staff
Good interpersonal skills
Ability to work within a team setting
Independence, adaptability and flexibility with good workload management, multitasking and ability to meet tight deadlines
Excellent communication skills
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