Role Summary
The Head Admin/PA shall have oversight of all matters relating to the general Office operations, ensuring that the office is efficiently and smoothly run at all times, whilst also providing excellent assistant services to the MD.
Admin Duties
Supervision of Office upkeep, cleanliness and maintenance of facilities, monitoring the quality of subordinates work including cleaners and drivers.
Ensure constant availability and adequate supply of Office Stationary and work tools.
Maintain good relations with Vendors and suppliers per quality and standard of services and supplies, with excellent management of costs and service value to the company.
Maintain oversight for Vehicle maintenance and documentation, with regular monitoring of Drivers performance.
Up to date Administrative File and inventory management to aid operational efficiency and provide ease of reference.
Planning and coordination of staff itinerary including requisite travel bookings and logistics
Drives the administrative objectives of the company by communicating job expectations and standards to subordinates.
Monitors, and appraises job results of subordinates; enforcing policies and providing guidance for counselling or disciplining staff where necessary.
Makes good effort for process improvement and service quality by devising new or improved ways to get better results.
Ensures Cost effectiveness, monitors costs and overheads within allocated budget
Generally responsible for maintaining a safe and secure work environment and assigned staff welfare tasks.
Personal Assistant Duties
Act as first point of contact for the MD, dealing with enquiries with courtesy and thoroughness in a timely manner
Has direct oversight of the MD’s itinerary, maintains up-to-date diaries and appointments
Plan and co-ordinate the MD’s appointments and meetings, ensuring adequate preparation and readiness of all necessary materials.
Attending meetings, taking action points and writing minutes, Preparing papers, letters, presentations and reports
Effective correspondence and communication with management and staff, competent liaison with clients and related external parties
Responsible for travel logistics; bookings, transport and accommodation for the MD
Organizing adequate refreshments for meetings
Exercising duties with a high level of confidentiality, tact and initiative
Candidate Requirements
Bachelor’s Degree in Business/Secretarial Administration or similar field
Minimum of 5 years relevant experience in a similar role
Residential proximity to or within the Lekki-Ajah area
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