Reports To: Country Manager Department/Section: Human Resources Responsibilities
Monitor daily office operations
To ensure office cleanliness
Oversee maintenance of office equipment
Order equipment/supplies before they run out and keep check on new requirements
Develop and implement new administrative systems, such as record management
Keep a check on office administration budget and make forecasts
Courier service and account management, review and obtain better shipping corporate rates from time to time. Request special shipping rates for all global shipments.
Give updates to senior management
Meetings & Events:
Organise & assist with various meetups and internal/external events. Assist with welcoming & hosting guests.
Manage local logistics for visiting employees.
Roll out all global office related initiatives (Yay Days, Stand Ups, Honesty Hours).
Manage the office calendar/roster.
Prioritize payment to suppliers, claims and cash advance.
Handling renovations project, government authorities’ submission and bill payments
Handling office tenancy with landlord and manage all 3rd party vendor relationships for service providers to the office (ex car leasing).
Generate and maintain a proper filing system and records in the office
Own petty cash process; forecast upcoming monthly office expenditure, keep electronic records of petty cash expenses (with support) and perform basic entries into the iflix accounting system.
Liaise with local bankers and consultants where necessary.
General Competencies
Traits or ability you expect the candidate to display in the role.
Fast, smart and accurate
Organized and systematic
Trustworthy
Informative and resourceful
High attention to detail
Work Experience
Clarify Total Work Experience and Relevant Work Experience required
At least 3 years work experience
1 to 3 years relevant experience as an Office Manager, Admin Manager, EA or PA role
Skills/Knowledge:
Includes any specialised skill or knowledge needed.
English professional proficiency and any other languages
Good MS (Word, Excel & PowerPoint) skills
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