Req ID: 22708 Location: Nigeria Reports to: Emergency Response Manager Emergency Roster
The Emergency Roster is a database of pre-selected deployable internal and external candidates who have the appropriate skills and experience to support emergency preparedness and response. It also stores information on these candidates.
The purpose of the roster is to ensure that we have the right people in the right place and the right time with the right skills.
Roster Members are expected to deploy to an emergency response within 72 hours or once an entry visa is received.
A Roster Member is selected from the Emergency Roster as and when a roster request is received from one of our country offices.
Context and Dimensions of Role
This role will be required to provide leadership and support of the Logistics and Procurement functions within an emergency response context.
Budgets – The postholder may have budgetary responsibility when deployed.
Staff – The postholder may be given line management and leadership responsibility of logistics and procurement operations during an emergency response.
Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries at an operational and tactical level. Externally there will be engagement within and outside the sector to further Plan’s L & P operational objectives, including INGOs, UN agencies, partners and suppliers during an emergency response.
Typical Responsibilities – Key End Results of Position
Providing functional leadership and support within emergency response settings, including the assessment, design, start-up, budget management, and implementation of emergency supply chain activities for multiple projects.
Rapid response workforce planning including recruitments, intensive training and situational, supportive management.
Coordination and reporting including Logistics Cluster engagement and civil-military liaison in an emergency response.
Lead and/or oversee the rapid scale of procurement activities including the identification of international and local sourcing options, management of downstream supply pipeline, contracting of goods, services and works suppliers, and liaising with IH procurement team and whilst at all times providing assurance, implementation and appropriate controls.
Provide oversight and direction to inventory and warehouse management across multiple projects including GIK management which may include setting up of temporary warehouses and transit hubs, renting of warehousing space, contingency stock management and the receipt of donations.
Oversight and development of fleet management and transport operations for emergency response including co-ordinating with existing country office operations to identify needs, acquire and utilise a variety of modes to meet the emergency response requirements needs safely and effectively.
Coordinate asset management for all emergency response assets including; donor liaison, disposal plans asset verification, compliant purchasing.
Responsible for the rapid identification and setting up of office and staff accommodation, and other premises in fast changing and volatile environments.
Coordinate emergency response distributions, including multi-partner planning, site set up, security, local authority liaison, and material resource planning.
Providing rapid and high quality technical input in project operational planning, enabling fast and effective delivery to meet humanitarian needs, as well as ensuring that they are in line with donor guidelines and operations manual regarding implementation and reporting.
Collaboration with other response team members (e.g. market assessment and infrastructure/supply chain assessments.
As required, you may also be asked to oversee or perform duties relating to IT, comms (VHF, HF and sat phones), security and safety management, customs, importation and government liaison and supporting and working with local partners.
Knowledge, Experience, Skills and Behaviours Required to Achieve Role’s Objectives
Experience of leading emergency response supply chain function(s) at a country level, in disaster response contexts.
Experience in start-ups and implementation of donor grant projects, good knowledge of donor rules and regulations across humanitarian supply chain functions.
Technical background across all aspects logistics and supply chain management, including, procurement, warehousing, fleet management and humanitarian distributions.
Experience of contributing to market and rapid needs assessments, contributing to emergency response and project plans.
Experience and knowledge of humanitarian supply chain management.
Knowledge and experience of risk and fraud identification and management, including short term mitigation strategies.
Strong negotiating and influencing skills to achieve operational outcomes, applying a breadth of approaches, styles and techniques to achieve desired outcomes.
Proven people management & interpersonal skills (role model in motivating, developing and supporting others), including performance and change management and the ability to apply situational leadership and applying coaching methods.
Effective communicating and collaborating across cultural, geographical and structural boundaries, engaging positively and constructively with colleagues.
Strong project management and organisational skills, results oriented and comfortable making decisions and taking appropriate risks.
Ability to build and maintain strong working internal and external relationships, and represent Plan in a professional and competent manner.
Ability to work and provide effective leadership in complex and stressful situations, equally comfortable working in leadership, management and hands-on roles in rapidly changing contexts.
Knowledge and/or experience of non-traditional, non-direct supply chain delivery modalities, including working with local partners and working with markets and cash based delivery would be an advantage.
Knowledge and experience of working with an ERP (e.g. SAP) or other supply chain management IT solutions would be an advantage.
Demonstrable understanding of, and commitment to humanitarian principles, humanitarian response work and child protection standards.
Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
Level of Contact with Children
Mid contact: Occasional interaction with children
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