Internal Job Grade: C2 Contract Type: Five (5) Months Fixed Term Reporting to: Deputy Country Director – Programs Staff Reporting to this Post: Program Officer and will matrix manage the Finance Officer Annual Budget: The Oxfam Country Programme has a budget of over €40 million Job Purpose
The Project Coordinator provides strategic leadership and management of the Voice Project, including having overall budget responsibility, and ensuring quality and timely implementation of the project in Nigeria.
The job holder shall act as expert of VOICE for all aspects of the grant making process including all grant administration policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure excellent controls.
The role includes overseeing the entire grants contracting process, coordinating tracking and monitoring of grant data and metrics; ensuring grantee compliance and support within the entire grant process.
Key Responsibilities and Accountabilities Communication and Representation:
Coordinate the implementation of the Voice programme in the country in liaison with management team in country and Voice Coordination Team in the Hague
In close coordination with Deputy Country Director represent the Voice programme in the country vis à vis country stakeholders
Coordinate the communities of stakeholders in the country and liaise with the linking and learning focal point in the country / regional team
Coordinate and lead on pro-active and innovative outreach to the target groups for the Voice programme and coordinates the dissemination of information about the calls to them
Launch and assess open country proposal calls and assess proposals with support from Voice global coordination team and others, guaranteeing application of Voice grant making criteria, principles and processes
Grant Management and Partner Support:
Support organisation of Voice programme events and activities
Provide technical support as needed to potential grantees in the formulation of grant applications
Mentor and provide technical assistance to grantees in the implementation of projects on an as needed basis
Support capacity development and empowerment approaches
Coordinate and support in-country grants team in carrying out programme and accountability assessments
Ensure effective post contract grant management including collection and assessment of reports, follow up, communication with and monitoring grantees on the ground; ensure scheduled payments to grantees, and liaise with finance officer to ensure seamless grantee management and communication
Manage, review and make recommendations to change as needed to ensure that grant processes are in line with Voice needs and promote effective grant making.
Compliance and Reporting:
Process and monitor information on grant allocation in the administrative system
Responsible for country level reporting on the Voice programme (grant portfolio reporting, data collection and learning, time writing)
Develop and prepare operational reports for grant management at national and global level
Administer Voice policies and procedures in accordance with country and organisational guidelines
Track Voice grant compliance and bring instances of non-compliance to the attention of the Deputy Country Director and Voice Coordination Team
Support grants and financial data reconciliation and preparation for reports, audits and other Voice reporting as needed
Monitor regulations and their effect on grant making.
Education and Competence Essential:
First degree or equivalent in International Development, Humanitarian, or Gender Studies, or other relevant qualification.
Masters degree in International Development, Economics, Project management or closely related field.
At least 5 years experience of grant funding policies and procedures and applicable country/ national regulations
Knowledge of and affinity with social inclusion, marginalization, lobby & advocacy
Strong analytical skills and well-developed ability to think strategically, including the ability to analyse post disaster reconstruction and development trends, specifically gender issues;
Ability to work within multi-cultural teams and as an individual; a self-starter with proven ability to work creatively, innovatively and effectively and who can work within a framework and with limited direct supervision
Demonstrated ability to manage workflows and balance competing priorities
Ability to make administrative/procedural decisions and judgments
Ability to analyze budgetary line items for compliance with budget guidelines
Ability to represent Oxfam in a professional and competent manner with external individuals and organisations
Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward way and influencing this to a wider audience
Proven experience as a team player and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues
Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports including effectiveness in representation and the ability to translate policy into clearly written material for decision-makers.
Experience using a computerised information management system (Ms Word, Excel etc.)
Knowledge and / or experience of common Oxfam norms objects, standards and tools
Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.
Key Behavioural Competencies Influencing:
Should have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation.
Should be able to spot opportunities to influence effectively and where there are no opportunities will have the ability to create them in a respectful and impactful manner.
Relationship Building:
Should understand the importance of building relationship, within and outside the organization.
The role holder will have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.
Enabling:
Should work to effectively empower and enable others to deliver the organizations goals through creating conditions of success.
Will passionately invest in others by developing their careers, not only their skills for the job.
The role holder will provide freedom; demonstrate belief and trust provide appropriate support.
The role holder will give more freedom and demonstrate belief and trust, underpinned with appropriate support.
Self-Awareness:
Should be able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others.
Listening
Should be a good listener who can see where deeper levels of thoughts and tacit assumptions differ.
go to method of application »
Applicants should send their Application letter and Curriculum Vitae as one attachment to: nigeriaoxfamjobs@oxfam.org with the position title as the subject of the email. Note
Apply via :
nigeriaoxfamjobs@oxfam.org
