Overview of role:The Admin Officer will be responsible for providing general management support to the MAG Nigeria programme. Responsibilities:
Assist in preparing written documentation as requested- including that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc.
Complete filing as tasked.
Assist in managing travel and visa’s as required such as booking flights, amending flight reservations, booking hotels, arranging local permits, coordinating transport arrangements etc
Arranging meetings as tasked and take minutes when required
Maintaining office supplies and coordinating any necessary maintenance as tasked
Ensure the office is well supplied with stationery and other office essential materials
Providing general administrative support to the team as required
Purchase and control the storage and issues of office supplies
Organise equipment as and when required.
Support the team in any other required tasks.
Essential requirements:
Previous experience in an administration role, ideally in a support services role for another NGO
Previous experience of procurement including identifying suppliers, conducting market surveys etc
Previous experience completing logistics paperwork and record keeping
Excellent administrative skills including ability to use MS Word and Excel
Ability to take initiative and work with little or no supervision
Ability to speak Hausa is a plus
Please send your application in English with your CV and cover letter in the same document. Your application document should be titled in the following format: MAG_AO_YOUR NAME, and this should also be the subject of your email Note that applications which do not adhere to these instructions will not be reviewed. Any applications received after this date will not be considered.
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