Job Description
This role provides high level administrative support to the Business Owner’s day-to-day business including scheduling meeting and maintaining work calendars, preparing correspondence and coordinating travel plans.
This individual must have an understanding the operations of NGOs.
Responsibilities
Provides full administrative assistance to the executive
Acts as a liaison between the executive and other members of staff.
Embark on projects as requested by the executive.
Schedules appointment and meetings for the Executives.
Attends all board meetings, records, transcribes and distributes meeting minutes.
Organize meeting refreshments/meals and ensures the conference rooms are well organized.
Maintains all documents and assist in the development of reports.
Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel, including itineraries, airline reservations, hotel accommodations, rental cars and all other travel needs.
Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination.
Ensures the offices are kept clean at all times.
Receives and entertains Executive’s guests as directed.
Receives and collates reports; forwards collated reports to the executive on a weekly basis.
Prepares Executive Director’s weekly/monthly financial expense report.
Responsible for reading, conducting research and routing correspondence, drafting letters and documents; screening and rerouting phone calls.
Maintains personnel and customer confidence by keeping information confidential.
Reconciles corporate credit card statements and provides information to the auditor.
Contributes to team effort by accomplishing related results as needed.
Competency/Skill/Requirements
Should possess a First Degree from any reputable university
A minimum of 7 years work experience, minimum of 4years as a personal assistant, 2 years in an Administrative function.
Ability to handle information with discretion.
Should possess excellent oral and written communication skills with superior phone skills.
Strong proofreading and editing skills.
High level of organizational, time management and customer relational skills.
Should be detailed oriented, accurate and able to act autonomously with minimal supervision.
Ability to work well under pressure and meet deadlines.
Strong computer skills including intermediate/advanced MS Word, Excel and power point.
Thrives in a fast-paced environment.
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