Role Purpose: The purpose of this role is to provide administrative and logistical support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws. The post holder will be supervised by the Field co-originator and expected to work very closely with other members of the programme team, particularly the Grants and finance officer.Contract Duration: 20 MonthsKey End Results and typical ResponsibilitiesAdministrative:
Provide day-to-day support to staff, including telephones, internet service and office equipment and identify future needs
Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
Manage contracts and services for the office and delegate houses and apartments.
Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
Support the planning and organization of meetings and workshops
Ensure that vehicles are in good conditions and liaise with the Field Coordinator about necessary repairs and improvements as necessary
Logistics:
Establish and maintain a well-functioning logistics support operation for the field office with special focus in the LGAs of operation
Coordinate logistics and procurement operations with partners, finance, logistics and procurement units
Maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
Ensure compliance with Plan International logistics standards and regulations
Support other regional logistics needs as necessary
Manage warehousing inventory
Perform any other project related duties as specified by the Field Coordinator or DRM manager
Qualifications and Experience
A degree in Business/Public Administration or related field.
At least 2 -4 years of experience working in administration and logistics generalist role.
Fluency in English with excellent writing and speaking skills is required.
Skills & Knowledge
Excellent and demonstrable experience in procurement processes and logistics management.
Demonstrable experience in office management and staff coordination.
Excellent writing and speaking in English language
Knowledge and understanding of Nigeria’s policy environment
Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
Experience with Microsoft Word, Excel, Power Point and Outlook.
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