Location: Maiduguri, Borno Major Responsibilities Implementation of the Mission’s Comprehensive HR Policies and Procedures:
Provide input in the development and implementation of an annual HR strategy for the mission
Support the HR coordinator for the implementation and roll out of HR policies
With the support of the HR Coordinator and feedback from the bases, identify the challenges and gaps in HR policy and their implementation
Support in the development of new policies
Focal point for communication, roll out, designing associated training, implementation in collaboration with HR Coordinator, and monitoring
Support HRCO in liaise with other NGOs working in country to compare policies and establish best practices
Support HRCO to review the mission Internal Regulations annually, ensuring that it is compliant with ALIMA, local labor and tax laws
Oversee HR Audits, Compliance and Mission Statistics:
Carry out a bi-annual audit at mission level, both in the capital and in each base
Create, implement, and monitor the progress of a work plan to address the audit findings
Develop and circulate relevant HR statistics on a monthly basis
Monitor and Review HR quality standards, data and reporting
Support the finance department and each base to prepare for and carry through the HR portion of internal and external audit
Communicate HR Matters Both Internally and Externally in a Timely Manner:
Compile and submit a monthly HR report to the HR Coordinator
With support from the HR Coordinator develop the HR content for briefings and inductions
Delivering the on-boarding process to all new staff which includes the submission of Objectives from all bases
Delivering exit interviews to leavers at certain levels for the coordination and roll out to the bases. Submit information to the HR Coordinator and Management
Assists employees with benefit related issues
Represent Alima and support the logistics department to negotiate with all HR-related suppliers – insurance providers, hotel, travel agent, meeting venues, etc.
HR Day to Day Management:
Working with the HR Coordinator periodically on HR Projects
Assist with the monthly overseeing of each base and timekeeping of payroll activities
Respond to general HR queries
Insure the implementation of Homere (HR management software) including the preparation of the payroll (in line with local legislation regarding social security/tax payments). Train the HR Supervisor, the Field Admin for a proper using of Homere software
Supervise and Manage Staff Under Your Responsibility:
Provide day-to-day management of staff directly under his/her responsibility
Set objectives with staff under his/her direct management, and appraise their performance in accordance with ALIMA performance management policies, identifying areas where they require support and capacity building
Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility
Oversee the team that ensures the following
Guest house and Office are well maintained
All staff files are up to date
Staff receive all HR cards and documents
Additional Responsibilities
Bi- weekly HR updates
Annual review of Internal Regulations
Staff Management Tracker
This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
The Deputy HR Coordinator should be flexible and adaptable with regards to the implementation of the daily work/activities
The Deputy HR Coordinator will be expected to step in, in the absence of the HR Coordinator when requested
The Deputy HR Coordinator is expected to conduct all duties in a professional manner following ALIMA Nigeria mission staff regulations and charter
Experience and Skills
Essential, Degree/diploma in HR Management / Administration / Business Administration / Law or related field
3 years relevant experience as an HR professional in international NGO context
Working experience at management positions is essential
Working experience with International medical NGO, an asset
Fluency in English. Speaking French is an asset
Essential, computer literacy (word, excel, internet) ; the knowledge of Homere (HR management software) is high appreciated
Strong interpersonal skills, team work
Strong knowledge of management, recruitment, payroll & benefits management, training & development, and team management
Highly organized, detail oriented and able to work under pressure
Disciplined, rigorous, self-motivated and able to set and meet deadlines, work autonomously and arrive at decisions and conclusions with minimal guidance, and within timeline
Capacity for analysis, synthesis and reporting of large amounts of information
Conditions
Contract term: contract under French law, 6 months’ renewable
Salary: depending on experience + per diem
ALIMA Pays for:
Travel costs between the expatriate’s country of origin and the mission location
Accommodation costs
Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
Evacuation of the employee
Applicants should send their CV’s and answers to the following questions (you’ll join a Word document) to: candidature@alima.ngo with the reference “Deputy HR Coordinator – Nigeria” in the subject line.Note: Any application without answer to the questions will not be taken into account
Apply via :
candidature@alima.ngo
