Job Description
Reporting to and supporting the Head, Human Resources, the HR & Administrative Officer will provide high-level operational support to employees across a full range of HR & Administrative functions.
Key Elements of the Role Human Resources:
Play the role of Employee champion by knowing and counselling employees in all aspects of the HR function as and when required
Handle recruitment, benefits administration, learning & development, performance management, employee relations and welfare programs
Ensure that job descriptions are developed for new positions and reviewed/revised as required
Advertise job vacancies, coordinate the interview process, conduct reference checks, extend job offers, etc
Ensure the smooth running of HR-related administrative tasks, such as time & attendance, leave management, etc
Plan, organize, provide leadership and control all administrative functions
Plan and ensure a systematic induction for all new employees
Ensure that induction plan is signed off and filed in the personal file of all employees
Prepare paperwork for HR policies and procedures
Explain company policies and procedures to employees
Maintain employee records
Prepare reports and presentations
Office Administration:
Data/Document management and administration
Procurement of stationery, office equipment and other office consumables by closely monitoring reorder level
Develop and institute a robust filing system required to facilitate quick and easy data/information referencing and retrieval
Ensure the maintenance of the office structural facilities and fleet by ensuring periodic maintenance; liaising with vendors on appropriate maintenance cost; submitting competitive quotations for approval; monitoring maintenance work in progress; ensures that office premises and properties are in good working condition and are adequately protected against loss and damage
Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, expatriates, consultants, etc
Keep appropriate stock of all incoming and outgoing office supplies
Perform insurance-related activities (vehicles, plant and machinery, etc)
Payment of all utilities and optimal functioning of the electrical and mechanical fittings of the office
Select and maintain database of qualified and reputable vendors
Ensure proper management of relationships with suppliers and other third party service providers
Supervise all activities pertaining to outsourced functions
Maintenance of official records and contacts
Ensure the Company’s business premises portray the company’s quality standard and professional image at all times
Desired Skills & Experience
A good Degree in a relevant field with at least 2 years of proven experience in a structured organisation
Experience in the retail industry or in a fast growing company is an advantage
Very strong interpersonal skills and the ability to build relationships with stakeholders, Senior Management Team and external partners
Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Good written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Able to see the big picture and provide useful and strategic advice and input across the company
Highly professional and ethical with ability to maintain confidentiality
A strong change agent and communicator
Excellent people management and development skills
Possess excellent leadership and business partnering skills to achieve results through organisational resources
Demonstrated process improvement skills
Ability to coordinate external partners
Self-starter with mature analytical skills and ability to work under pressure
Innovative and forward thinking, with a track record of executing new ideas
Excellent organisational skills
Good negotiation and persuasion skills
A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel
Compensation & Benefits
N1.2m – N1.5m (Gross Annual Income)
Medical Insurance
Pension Contribution
Telephone Allowance
Applicants should send their CV’s and Cover Letter to: hr@houseofdeola.com
Apply via :
hr@houseofdeola.com
