Job Function: Business Management Business Segment: Global Growth Organization Africa Role Summary
The Executive Assistant will provide administrative and executive support to GE Senior Executives.
Essential Responsibilities Executive Administrative Support – In this role, responsibilities include:
Act as first point of contact for those approaching the GE Executives, responding to and re-directing incoming enquiries as appropriate.
Support senior executive staff in scheduling of calendars, managing diaries and events etc.
Gather market intelligence and preparing reports
Manage facilities in Nigeria office and provide office management support.
Handle information requests and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.
Project Coordination Responsibilities include:
Planning, execution, and finalization of projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.
Facilities Management and Commercial Events Coordination.
VIP Region Travel Coordination Responsibilities include:
Manage protocol and coordinate the region itinerary for visiting GE Officers and VIPs to SSA region
Liaise with relevant global executive assistants, security, corporate travel and GE staff
Ensure compliance with GE guidelines on government protocols
Qualifications/Requirements
A university degree in Management, Business Administration or Social Sciences
Proven experience in dealing at Senior Executives level within a multinational
Minimum of 2 years of relevant experience, with at least 1 year in supporting Executives
3+ years with GE or similar multinational supporting Officers and Senior Executives international travel
Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
Team player, inclusive and ability to build relationships
Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
Outstanding presentation, attention to details, organizational and time management skills
Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
Excellent knowledge of MS Office suite
Excellent project management skills, good business acumen and attitude in order to support Executive and team in high growth markets
A valid NYSC discharge or exemption certificate will be required.
Must have valid authorization to work full-time without any restriction in Nigeria
Desired Characteristics:
Prior work experience in Africa a strong plus. Must possess a valid permit to work in Nigeria
Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Ability to consistently produce high quality work with an eye for detail and accuracy
Ability to work flexible working hours – Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios.
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