Generic responsibilities
Supervision and capacities building of logistics team under his supervision
Implement NRC’s logistics policies and procedures at office level
Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
Ensure anti-corruption, transparency and cost efficiency principles in all processes (e.g. in procurement, vehicle management, asset management, warehousing)
Ensure safe and efficient transport of staff and materials/goods
Prepare and share plans, records and reports as required (e.g. status reports, inventory lists, etc.)
Implement a filing system/archives according to local requirements
Conduct spot checks, and regular stock counts
Ensure NRC stocks/assets management system are in place and followed at field level
Ensure all NRC assets/premises are in good conditions and monitor maintenance/repairs if required.
Specific Responsibilities
Identify suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with NRC logistics Guidelines.
Receive purchase requisitions and source bids & quotations for the purchases of goods and services in accordance with NRC procurement procedures and tools.
Assess, negotiate and issue purchase orders & contracts to suppliers, vendors, providers and contractors of goods and services in accordance with NRC value for money principles
Liaise with suppliers to ensure prompt and accurate delivery of goods and services as per purchase order & contracts, invoices, delivery notes and packing lists.
Maintain proper files of procurement documents (Purchase requisitions, quotations, bid analysis, purchase orders and other relevant documents)
Ensure accurate procurement tracker is in place and shared on a weekly basis with relevant staff.
Maintain a proper vendor database with accurate evaluation reports
Maintain inventory control system for all NRC’s non-assets (furniture, fixtures, low value equipments and materials, etc…)
Conduct regular spot checks of stocks and inventories (stationaries, assets and non-assets).
Responsible for vehicles and generators fleet management, including daily management of drivers
Monitor the use of vehicles and follow up with drivers on the use of the movement board
Prepare vehicles car pool reports and maintenance reports on a monthly and send to the Logistics coordinator.
Prepare generators reports (fuel consumption and maintenance) on monthly basis and send to the Logistics coordinator.
Ensure proper handover, including signatures, for all equipment allocated to NRC staff.
Ensure proper filing of all documents relative to assets management as per NRC policy (Loss and damage report, Asset transfer is tagged in collaboration with Logistics Coordinator.
Qualifications
Relevant university degree, or other relevant educational background combined with relevant professional experience.
Minimum 2 year experience from working with Logistics in a humanitarian/recovery context
Proven experience in custom clearance
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Managing resources to optimize results
High-level competency in computer skills (Microsoft Office applications)
Fluency in English, both written and verbal
Personal qualification
Ability to work under pressure, independently and with limited supervision.
Highest standards of ethics and integrity
Communicating with impact and respect
All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable
We offer
Commencement: 01 August 2017
Contract period: 31 December 2017 (with possibility of extension)
Salary/benefits: According to NRC’s directions
Duty station: Abuja, FCT,
Interested and qualified candidate can submit their application letter and updated CV to the following e-mail address: ng.vacancies@nrc.no. The title of the position (Logistics Officer – Abuja) must be indicated in the subject line of your e-mail. Please notice that only shortlisted candidates will be contacted.(any application submitted after the closing date will not be considered).The Norwegian Refugee Council is an Equal Opportunity Employer. Women are particularly encouraged to apply to this position.
Apply via :
ng.vacancies@nrc.no
