Job Description
Our office has an exciting opportunity for an enthusiastic and well-organized individual to join our team in an administrative capacity.
This full time position is accountable for creating office systems and implementing the day-to-day administrative operations of a busy, dynamic team.
You will perform detailed work involving the coordination and communication of information and implementation of administrative resources and processes that support the team in providing quality client service.
You will be a critical point of contact for inquiries, and liaise with and schedule volunteers for the accomplishment of office functions.
Office Administrator Duties:
Maintains office services by designing filing systems; organizes office operations and procedures; assigns and monitors clerical functions.
Maintains historical reference documents, in part by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Monitors office supplies, contracts and creates supply requisitions for approval
Collects referrals for office volunteers, scheduling and supervising as needed
Contributes to team effort by performing other tasks as needed
Supervise bulk mailings
Minutes and distribution at meetings
Files documents
Reception:
Receives visitors and provides ‘hospitality’; answers telephone/voicemail (messages to include date,time,name,number,message); provides information as required
Receive, sort, process Canada Post mail, special parcels
Respond to office email or re-direct to appropriate staff
Photocopying
Act as the ED’s personal assistant
Data Integrity:
Ensure that all data entry protocols are followed
Enter initial registration information for Churches, Exhibitors, Volunteers and Donors
Copy video and audio recordings as needed
Board and Committee Administration:
Liaise with Senior Management and Board Members of NetPro in relation to the coordination of board meeting, business development endeavors or other meetings as appropriate.
Seminars/Conferences:
Liaise with leaders of the Seminar committee
Process seminar proposals for Committee’s reading and selection
Collect Seminar committee’s selection and prepare for publication
Provide final draft for committee proof reading
Confirm results with all applicants, including non-approved applicants
Assist in the duplication and sales process of recordings
Coordinate audio/video needs for presenters (ie. Screens)
Board of Directors:
Registration at AGM
Coordinate (attendance, food) Board meetings
Keep Board schedule of governance obligations and notify Board members
Magazine and Newsletter:
Collect articles and endorsements for magazine
Liaise with ED, regarding magazine layout
Collate all publication components for hand-off to lay-out person
Liaise the contracts and production schedule with printer
Forward editorials to proof readers and store for publication
Qualifications
Education: minimum College Diploma
Two years of experience in an administrative capacity
Proficient with Microsoft Office
Familiar with a database/CRM and willing to learn new programs
Comfortable with Social Media
Comfortable speaking in public
Positive attitude and personable in high pressure situations
Able to work flexible hours for the conference and key meetings
Ability and open to take up other responsibilities
go to method of application »
Applicants should send thier CV’s to: jobs@netpro.com.ng
Apply via :
jobs@netpro.com.ng
