Position Start Date: Immediately
Position Summary:
The Senior Procurement Officer will assist the Procurement Director to in coordinating the procurement of goods and services under grants or direct implementation. S/He will work under the supervision of the Procurement Director in (1) ensuring that procurements are carried out strictly in accordance with the organization policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity; (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services and (5) assisting with reviewing of procurement processes, providing regular training and mentoring to procurement officers. This position will be based in Abuja. Regular filed travel may be required.
Reporting & Supervision:
The Senior Procurement Officer reports to the Procurement Director.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Ensure that the procurement process strictly follows the Organization rules and regulations.
Provide technical support to the Procurement Officers in Abuja and in the field, mentoring and coaching colleagues on policies, procedures, USAID procurement regulations etc.
Regular field training for program staff on procurement policies and processes
Act as POC for teams for support concerning procurement process & procedures
Conduct reviews of procurement documents to ensure accuracy and compliance to procurement processes, policies and regulation.
Provide weekly status report on all procurements.
Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
Arrange and conduct vendor meetings and/or site visits to communicate RFQ requirements, inspect product samples and attract vendors to participate in responses to NERI RFQs/RFPs.
Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
Process procurements according to USAID rules and regulations.
Liaise with program/grant teams on strict control of budgets, budget development and monthly cash forecast.
Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
Verify deliveries are complete and timely.
Perform other tasks, as assigned.
Required Skills & Qualifications:
University degree in related field is required.
Minimum of 5 years of relevant work experience.
Experience working in development funded programs.
Strong knowledge of donor procurement rules and regulations.
Demonstrated ability to solve challenging and complicated logistical issues.
Demonstrate ability to manage team.
Experience with budgeting and cost analysis.
Strong ability to use and develop management and tracking systems.
Strong communication skills.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks.
Ability to work under own initiative or as a part of a team.
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required.
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Interested applicants for this position MUST submit the following documentsTo following e-mail address: nigeria_recruitment@neri-nigeria.comPlease reference the job title and location on the cover letter and resume /CV.Only short-listed candidates will be contacted.
Apply via :
nigeria_recruitment@neri-nigeria.com
