Location of position: MAIDUGURI (Borno State) with movements inside the stateResponsibilities and Tasks
The Human Resources Coordinator Assistant assists the HR coordinator in the administration and management of national and expatriate Human Resources.
He/she supports the HR Coo with all the HR related tasks and procedures.
He/she ensures the implementation of Human Resources process in compliance with donor and SI rules and procedures
List of principal activitiesEXPATRIATE ADMINISTATIVE MANAGEMENT
Update the expatriate HR database and follow the administrative and contractual deadlines (contract date, flight ticket, break cycle, etc.)
Organize and participate to the briefing
Sent the R&R request to the HQ Administrative department
Ensure that expatriate personal files are kept up to date and archived according the proper guidelines
Support the HR Coo in the administrative and legal expatriate’s management (visa, registration, accommodations, travel, etc.)
Report to the HR Coo any action to take related expatriate administrative management.
NATIONAL HUMAN RESOURCE MANAGEMENTAdministrative Management
Supervise the update on a monthly basis of the environment indicators related to Human Resources (e.g. COLA, PD), consolidate indicators at mission level and participate with the HR Coo in their analysis
Keep informed of all documents and developments associated with labour/employment/tax law, employment in general
Participate with HR Coo and concerned head of department in recruitment strategy and Human Resources sizing and set up
Organize and participate to the new SI staff briefing
Supervise the recruitment, hiring and contractual management of coordination SI staff; support the bases
Update the national HR database and follow the administrative and contractual deadlines (contract date, appraisal, leaves, etc.)
Ensure that coordination staff personal files are kept up to date and archived according the proper guidelines
Update the monthly HR reporting, check and consolidate at at mission level (organigram, recruitment FU, employee FU, etc.)
Ensure the respect of the HR monthly calendar
Take the necessary steps with authorities if required (registering personnel, submitting documents…)
Payroll Management
Collect and update monthly the coordination HR database; check bases HR databases upon the HR Coo request
Proceed monthly to the payroll calculation and send it to the HR Coo for validation
Support, check and consolidated bases payroll upon the HR Coo request
Ensure the payslip signature and archiving at time as well as all payroll related documents (final settlement, work certificate, etc.)
Update, verify, consolidate monthly the amounts of Income taxes and social charges
Ensure that statements and payments are made to the concerned organizations for the whole mission
Participation to the HR procedures definition and implementation, upon the request of the HR Coordination
Participate to the HR procedures revision/elaboration and implementation
Advise and propose to the HR Coo HR procedures/tools improvement
Ensure that HR procedures are respected and understood at mission level
Report to the HR Coo any alerts concerning the application and respect of the HR procedures
TEAM MANAGEMENT
Assist with HR training sessions for the administrative teams
Participate in the recruitment of the Human Resources staff
Provide HR support to bases in the absence of the administrator
ADMINISTRATIVE MANAGEMENT OF THE MISSION
Ensure physical and IT archiving, as well as securing HR and administrative documents
Ensure and conduct the quarterly mailing of HR archives to HQ Internal Department
REPORTING/COMMUNICATION/REPRESENTATION
Work closely with the Administrative base managers
Establish and maintain relationships with the administrative authorities at a national level
Participate to HR – Administration Coordination meetings and represented SI upon request
Centralize and report to HR Coo on HR procedure’s feedbacks/issues
Ensure that relevant HR information are published on the information board
Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
Participate to the weekly meeting
Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coo in the social dialogue.
Consolidate and update the mission organization chart
Ensure the HR data and information confidentiality
ORG CHART POSITION (reporting and functional relationships)Line manager: HR CooLine Report(s) [on Base]: -Functional Manager: -Functional Report(s): -Profile required:
Training/education: HR / Labor Law / Administrative management diploma
Languages: English compulsory
HR related skills : payroll, administrative management, recruitment, reporting, HR data base, HR management related local authorities networking
IT skills: Good knowledge of Office software : Excel, Word, Outlook, Power Point
Professional experience: 2 years of experience in similar position. (NGO/Private or Public sector)
Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress
Please submit your application (CV, cover letter, photocopies of diplomas, certificates of employment etc.) to Solidarités International office at : No 8 Manassa Street, Behind Polo ground, Maiduguri, Borno State for the attention of : Julie Cassan, HR Coordinator, or send by email to : job.applications@solidarites-nigeria.orgNB: Title of the related position must be written in the envelope or in the email subject.
Apply via :
job.applications@solidarites-nigeria.org
