In the coming months, the main focus for NRC would be conflict affected populations including IDPs, returnees and the local communities in Borno State. NRC has started activities in the area of food security, water and sanitation, ICLA and shelter/NFI sectors. NRC is therefore seeking an Admin Officer in the NRC field office in Maiduguri, borno State, Nigeria to Coordinate and provide administrative support to the NRC field office in Maiduguri and hence support NRC in achieving its goal of reaching out to the most vulnerable internally displaced people. The Admin Officer reports to the HR/Admin ManagerAll NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.Job description
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Implement and maintain NRC’s administrative systems and procedures, and supervise the administration team
Implement and maintain a filing system for all administrational documents according to procedures
Ensure a well-functioning reception, clean office premises and general follow up of the NRC office and houses/apartments and ensure that utility bills are paid
Coordinate staff ID card and Business Card Request in a timely manner
Booking of hotel Accommodation and guest house reservation for National and Expatriate staff
Managing the field office calendar of meetings and key activities
Start up and maintenance of NRC facilities (offices and guesthouses)
Providing Administrative support to the office
Timely requests for office stationaries and management of the office store and proper issuance of stock requests
Monthly stock reports and updating of stock cards
Follow up with flight booking and travel arrangement for visiting staff
Management of the office conference room for meetings, interviews, trainings e.t.c
Providing administrative support for trainings
Raising of purchase requests for specific admin purchases
Management of office/guest house rental contracts and utility bills
Qualifications
Minimum 2 years of experience from working as an Admin Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
University Degree in Management Science, Administration, Social Science or any other relevant field
Advanced degree would be an additional advantage
Documented results related to the position’s responsibilities
Significant experience in office support/administration in an NGO setting
Contextual knowledge of north east Nigeria (Borno State) preferred.
Strong communication, coordination and representational skills.
Knowledge about own leadership skills/profile
Fluency in English & Hausa, both written and verbal
Valid driver’s license/ National means of Identification
Personal qualification
Ability to work under pressure, independently and with limited supervision.
Highest standards of ethics and integrity
Communicating with impact and respect
All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable
We offerCommencement: 25th May 2017Contract period: 31 December 2017 (with possibility of extension)Salary/benefits: According to NRC’s directionsDuty station: Maiduguri, Borno State
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Interested and qualified candidate can submit their application letter and updated CV to the following e-mail address: ng.vacancies@nrc.no The title of the position (Admin Officer) must be indicated in the subject line of your e-mail. Please note that only shortlisted candidates will be contacted.(any application submitted after the closing date will not be considered).Shortlisting will be done on a roll in basis, candidates are advised to apply on timeThe Norwegian Refugee Council is an Equal Opportunity Employer. Women are particularly encouraged to apply to this position.
Apply via :
ng.vacancies@nrc.no
