JOB DESCRIPTIONSUPERVISOR :Administrative OfficerMAIN RESPONSIBILITIES
Under the supervision of the Administrative Officer, the Finance Assistant will be responsible for the following main activities in accordance to national and MdM procedures:
Cash Box Management
Accountancy
General Administration
TASKS DESCRIPTION:Cash Box Management
Make payments according to MdM procedures.
Keep the cash and cash boxes safe and according procedures.
Estimate petty cash, and make request to the Administrative Coordinator for replenishment.
Perform daily/weekly/and monthly cash control with Admin Officer.
if necessary, realize the payment of monthly per-diem and advance of salary according to MdM procedures for the international staff
Management of safety envelop for international staff (payment and refund – in and out)
Accountancy
Enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.
Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures ( Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc. )
Make cash advances for operation to validated staff after validation of the Administrative Officer and ensure that all advance are reconciled/closed by the end of the week & month.
Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes.
Complete the monthly closing operation of the cash accounts in accountancy after validation of adminco, in the schedule fixed and send the documents required
Keep the administrative archive on the mission (do the copies, classify and archive)
Support to look for invoices when required
Administration
Develop filing system for administration department, and after validation of Administrative Coordinator,
Realize copying and filing and scanning, especially for accountancy
Assist during organization of trainings, accommodation and transportation
Reporting
Prepare a summary of weekly activities
Participate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…)
OTHERS:
Be flexible in performing his/her duties
Inform immediately the security focal point in case of any security problem
Perform other additional duties on request of the Administrative Coordinator
.QUALIFICATIONS:
Bachelors Degree in Business, Accounting or comparable degree.
One year experience in a similar role
Fluent in English
Experience with NGO required.
Experience with Saga will be an asset
Commitment to humanitarian work, and in particular MDMs mandate in Nigeria
Excellent skills in Microsoft office package
Ability to follow procedures even when under pressure
Place of office: MAIDUGURIWe’ll pay attention only to the complete files in English.Our process of selection include some tests and interviews.Thanks to note that only the persons who will be seen on interviews will be contacted.Ensure to place “Finance Assistant” in the subject lineOnly shortlisted candidates will be contactedInformation:Starting date: 30th March 2017Our process of selection include some written tests and oral interviews.Interviews can be conducted in Maiduguri
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