(Reference No. MT036)
Working Hours: Mon – Fri 8am to 5.30pmSalary: As per the MSF salary scale (national contract)Grade Level: 4Position in the Organization:Reports To (Hierarchical): Pharmacy SupervisorReports to (Functional): Pharmacy Manager (Project or Mission) Supply-LogJob Family: MedicalSupervises (Function):Main PurposeExecute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse (for OCA) or Pharmacy Supervisor, and in collaboration with the logistics team.Accountabilities
Supervise material orders and dispatching in order to ensure rational use.
Receive orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
Ensure correct fill in entries on the stock cards and software.
Make sure that stock cards are updated at the same time of preparing the supply.
Participate in preparing packing list for the projects.
Ensure that FEFO and FIFO is followed.
Make sure that control drugs are locked in control cupboard with proper documentation.
Make sure that no item leaves Pharmacy without proper documentation.
Prepare orders of the different consumption units (departments, wards, other), ensuring the packaging and proper dispatching, reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Also inform Pharmacy Supervisor as soon as stock reaches alert limit
Carry out or participate in regular inventories including EPREP stock.
Report missing material/ damage/ robbery.
Control warehouse limited access to authorized personnel and ensure doors and other exists are secured.
Ensures good storage conditions of all items in the pharmacy.
Control warehouse facilities in order to ensure materials good keeping conditions. It includes:
Monitor temperature in the warehouse and ensure that products requiring cold chain are suitably stored and transports received and prepared appropriately according to MSF Supply and Cold Chain protocols.
Ensure cleanliness of premises (stock pharmacy).
Maintain refrigerating equipment in close collaboration with the logistics department..
Follows up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Make a report and passes it to the supervisor
Being flexible to any other task to be carried out asked by the supervisor according to the mission need.
This job description may be amended in line with the activities or evolution of the Mission.
Requirements:Education
Essential, secondary school.
Desirable, medical related studies.
Experience
Essential previous experience of at least 2 years in similar or relevant positions.
Desirable previous experience in MSF or other NGOs in developing countries.
LanguagesEssential local language, desirable mission working language.Knowledge
Essential computer literacy (word, excel and internet)
Commitment to MSF’s Principles
Behavioral Flexibility
Stress Management
Competencies
Results and Quality Orientation
Service Orientation
Teamwork and Cooperation
Other Required Skills
English spoken and written.
Good computer skills (excel, word, outlook is an advantage).
Due to the nature of MSF operations, flexibility is indispensable and unavoidable.
Committed to humanitarian principles.
Sensitive and respectful of religious and cultural differences
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All applicants should send a CV and motivation letter either by emailORIn person to: MSF office, Road 131 House 10 Gwarinpa Housing Estate, AbujaOnly short-listed applicants will be contacted.
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