Location Maiduguri
Administrative management of personnel:
Welcome and participate in administrative briefing of new personnel.
Assist the administrative Coordinator for the administrative management of recruitment and hiring
Participate in the organization of training.
Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees.
Ensure the confidentiality of all HR datas.
Participate in the monitoring of work contracts on the base.
Collect payment details and integrate them into the Human resources management software (HomÄre).
Issue pay slips and supervise payment of salaries after approval the approval of Administrative Coordinator.
Calculate taxes and duties and create pay records for the relevant departments
Keep an organization chart up to date for the base and mission.
Assist the administrative Coordinator in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits and internal regulations for Solidarités International
Monitor changes in the cost of living and update the food basket table on monthly basis.
Team management
Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / accounting / management
Supervise the physical maintenance and safety of cash boxes.
Prepare monthly closing, revision and integrity of accounts for the coordination base.
Issue vouchers, supervise archiving of records as per Solidarites International’s defined procedures.
Participate in audits or any checks issued by partners or head office, at the base level.
Participate in the consolidation of budget follow ups and cash forecasts at the base level.
Monitor due dates for payments of contracts managed by the administrative coordinator.
List liquidity needs in concert with the administrative coordinator.
Carry out pay-outs and advances, within established guidelines.
Keep the registry of cash pay-outs and the cashier’s register.
Record budgetary transfers and keep accounting codes.
Verify, before recording, that records conform to regulations and procedures of Solidarités International.
Translate accounting documents in English if necessary
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information
Reporting / communication:
Participate in supervision of regulations in effect
Aid admin coordinator in relations with administrative authorities
Requirements
Educational
Minimum Bachelor degree in Finance.
Professional Certification will be an added value.
Experience:
Minimum 2-3 years of proven experience in relevant field of Finance and HR.
Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
Previous team management experience
Previous experience of remote management of teams.
Skills:
Good interpersonal and conflict management skills.
Ability to work under pressure and manage personal stress.
Strong verbal and written communication skills
Strong knowledge of Computer applications, specifically MS XL.
The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.
go to method of application »
Applicants should send CVs to job.applications@solidarites-nigeria.orgDue to the Urgent Needs of this position, recruitment for this position will be closed by 11th March, 2017. Applications received after 5pm on 11th March, 2017 will not be entertained. Applications not fulfilling the below criteria will not be entertained;
Apply via :
job.applications@solidarites-nigeria.org
