Req ID: 1462 Full time/ 40 hours a week Issuing of contract is subject to funding by our donors. Purpose of the position
The Compliance Coordinator, working under direct supervision of the Country Director, will ensure that Oxfam is able to maintain the integrity of all business operations/ transactions and activities through the development, implementation and continuous monitoring of the risk management and the control framework (systems, structures, policies and procedures). This is achieved by providing periodic appraisal of Oxfam Novib policies, procedures, plans, donor contract guidelines compliance within various functional areas.
The job holder will monitor actions agreed to address areas of high risk and/or control lapses observed.
Main Tasks Strategic:
Accountable for the delivery of business systems, procedures and processes to enable the delivery of the risk and compliance strategy and objectives, in line with agreed key performance indicators and ensuring service level agreements are met where applicable.
Has delegated authority for decision making around risk and compliance matters, and is accountable for managing responses to internal audit and enquiries from external regulatory bodies.
Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring that the business support functions (Finance, Logistics, Human Resources and ICT) adequately support the program teams.
Establish and/or refine and disseminate policies, systems and practices and provide training and guidance for effective management, procurement, disbursement and accounting for all financial resources in line with Oxfam global accounting policies, funder requirements and local law where required.
Ensure business support processes align with Oxfam in country Strategic Objectives and can be accomplished in an efficient manner.
Ensure shared understanding of, and creates organisation-wide awareness about, the various risks inherent in Oxfams business context and operations and works with various employee groups to develop and execute effective risk mitigation strategies.
Facilitate the evolution of a strong and effective risk management culture across the organisation to ensure all business activities are carried out in accordance with Oxfam policies, relevant industry regulations, country laws and risk management standards.
Budgeting, Financial Analysis and Donor Reporting:
Work in close coordination with the Program Managers to ensure full adherence to the grant management rules and donor compliance standards In coordination with Program Managers, prepare and track donor budgets and prepare modifications and activity realignments as necessary
In coordination with Program Managers and other unit heads, monitor performance and efficiency of on-going donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
Validate monthly cost analysis and update cost ratios to ensure each donor bears the correct proportion of costs.
Track and reviews budgets in consultation with budget holders and finance team; conducts detailed activity status review and give input to CD and budget holders.
Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives.
Design and maintains internal systems that ensure accurate and timely reporting on financial and program performance.
Support with integration of systems and provide project management support, as required.
Job Requirements
You have a Bachelors/Masters degree in Accounting, Auditing, Economics, Business Administration or related discipline
Minimum of 8 years progressively responsible positions in an INGO finance/audit operations team with at least 3 years experience of managing compliance.
Proven knowledge of funder regulations, including Global Fund, DFID and USAID.
Strong analytical skills and experience with ERP systems required. Strong working of Ms. Word, Excel, Access)
Proven ability to influence activity at a senior level, taking initiative and working independently as well work as a team player; demonstrably cooperation with members of other teams, responding quickly and accurately to queries and issues.
Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.
A strong commitment to high standards of service delivery and customer care.
Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
Well-developed conceptual, critical, problem solving and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
Proven leadership, project management and team building skills, including training, giving support and recognising expertise in others.
Commitment to Oxfas overall aims and policies and experience of promoting womens rights and the interests of marginalized people in all aspects of Oxfams work.
Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
What We Offer Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors. The salary range for this position is set in scale 9 with a salary range between €2962 – to € 4557- gross based on 36 hours a week.
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